Completions and Graduations Coordinator (10 Months)

The role

The Completions and Graduations Coordinator is a key role within the Registrar group and is primarily responsible for verifying completions for RMIT Vietnam students on behalf of Academic Schools as well as coordinating and delivering formal graduation at all Vietnam campuses.

In addition, the incumbent supports the Registrar group to publish student results, oversee timely transfer of results data across global RMIT systems, manage changes to grades, and deliver key projects.

Key responsibilities

Determine the eligibility of students to graduate from their enrolled award program through utilisation of RMIT’s various databases, student records and completions system. Complete students on the completions database and determine award levels.
Consult with Academic Schools and RMIT Colleges to consider non-standard cases to ensure program requirements are met and the integrity of RMIT awards is maintained. Support Program Assessment Boards to identify and report on students completing programs each semester through the provision of timely data and reports.
Collaborate with the completions and graduation teams in Melbourne on key award, verification and graduation matters, including the production and delivery of testamurs for students graduating In Absentia or attending a graduation ceremony; ensure digital copies of transcripts and testamurs are uploaded to and available on My eQuals. Manage the receipt, secure storage, and distribution of testamurs and associated graduation documentation.
Convene the RMIT Vietnam graduations committee and, with support from RMIT Events, Communications, Property and other key departments, coordinate the planning, scheduling and delivery of RMIT Vietnam graduation ceremonies across all campuses. Ensure consultation of key stakeholders on graduation planning, including preparing briefings for the Vice-Chancellor, Deputy Vice-Chancellor Education and RMIT Vietnam Chairman.
Coordinate and guide the production of the graduation program and other ceremony paperwork, including itineraries for visiting senior staff and Council members, to ensure accuracy of content and publications of an extremely high standard.
Develop and manage content, information and guidance for graduating students and RMIT Vietnam staff, to provide clear information on completion and graduation processes, as well as event details;
Manage the graduation budget; track spending and contracts to ensure resources are applied appropriately and in line with allocated budgets.
Recruit temporary event staff and volunteers according to needs and budget; coordinate allocation of responsibilities and ensure roles are clearly understood.
Improve and monitor the completions and graduation experience through managing event surveys, running regular reviews and making recommendations for improvements.
Collaborate with Assessment Support staff to publish student results, oversee timely transfer of results data across global RMIT systems, and manage changes to grades.
Support and lead key projects within the Registrar group and as reasonably directed.

Key selection criteria

Degree qualified in a relevant discipline (i.e. Business Administration or Project Management)
Experience in administration with responsibility for policy and process compliance.
Experience in managing, leading or coordinating projects and events.
Experience managing budgets.
Demonstrated commitment to delivering and maintaining high levels of customer service and satisfaction.
Excellent organisational skills, including the ability to prioritise tasks; high attention to detail and accuracy.
Demonstrated ability to work independently and as part of a team. Ability to engage effectively with a range of stakeholders and to work with people at all levels of an organisation.
Attention to detail and accuracy when managing information.
Proficient use of standard office software; experience with databases and online records systems.

Benefits

Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
Attractive salary package with base salary starting from VND 20,800,000 VND gross per month
Private premium medical insurance
20 days annual leave, 10 days sick leave per annum

English proficiency requirements

If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard at an Intermediate level (Linguaskill score 160), equivalent to IELTS (General) 6.0. RMIT Vietnam will require you to complete a Linguaskill test to assess your level of English before an offer of employment can be made.

How to apply

Click on the ‘Apply Now’ link. Applications close on 23 February 2020
http://careers.rmit.edu.vn/vn/en/job/586388/completions-and-graduations-coordinator-10-months

- Premium healthcare plan for you and your family
- 20 days full paid leave per year

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