CMMS Administrator

CMMS (Computerized Maintenance Management Software) Administrator is responsible for:
- Develope Scope of work of CMMS and follow up with tender process to select the appropriate CMMS service contractor.
- To be the key person to set up the CMMS for Operations, then need to work with other departments in the company and CMMS service contractor to ensure the all functions/modules in CMMS are established and used effectively.
- To be responsible for operate and maintain an efficient CMMS, with the aim of ensuring company's facilities integrity through maintenance management, reducing the cost of maintenance by improving the efficiency of work carried out.

I/ JOB FUNCTIONS/RESPONSIBILITIES

1. HSE Responsibilities:
• Follow and promote all safety regulations and ensures plant adheres to the company policies and regulations
• Complete all HSE CBTA modules as required before operations phase
• Conversant with company HSE Management system.
• Regularly submit HAZARD report for improvement.

2. Pre-Operations Phase:
• Perform his or her duties in compliance with Vietnam Regulations / laws and company policies.
• Ensure the CMMS scope of work is covered all designed functionalities
• Work with the CMMS contractor to manage & develop the master data of the CMMS software
• Act as a co-coordinator to work directly with CMMS contractor and company functional teams to set up CMMS Projects for company facilities under directions & advices of supervisors.
• Act as local expert and system administrator for the CMMS user registrations, assignment of security levels.
• Work with other departments in the company and CMMS service contractor to ensure the all functions/modules in CMMS are established and used effectively.
• Assist Mechanical, E&I, Production function… to input or developing the Maintenance Master Data for equipment.
• Assist inventory personnel in developing the Inventory Master Data for new materials
• Liaise with CMMS Contractor and IT personnel to ensure change requests and bugs are speedily and effectively administered.
• Conduct the training for new CMMS end users.
• All other duties as assigned by supervisors.

3. Operations Phase:
• Proactive work and plan to achieve the department goals
• Assist the planning group in planning the offshore maintenance & operations support activities. Co-ordinate with other internal groups and contractors to implement the plans in a safe and effective manner
• Generate the Maintenance KPI and Inventory KPI reports from the Computerized Maintenance Management System
• Assist Mechanical, E&I, Production, etc. groups in revising the Maintenance Master Data if necessary.
• Assist inventory personnel in revising the Inventory Master Data if necessary.
• Track the input data quality to issue a monthly input data quality report.
• Act as local expert and system administrator for the CMMS user registrations, assist other departments on the CMMS issues, if there is any.
• Conduct the refresh training for CMMS end users.
• Provide CMMS training for Phu Quoc Employee in management of maintenance and inventory
• All other duties as assigned by supervisors.

II/ GENERIC ACCOUNTABILITIES

1. Good Governance: Enforce the implementation of applicable company procedures and guidelines and affect the compliance to policy, procedure and legislative requirements.

2. Leadership and Capability Development: Drive the development of competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalization of the right leadership and capabilities in executing jobs.

III/ MAJOR CHALLENGES:
• Technical – ensuring that the system deliverables are safe, operable and reliable.
• Coordinating work in multiple locations with different teams and multiple interfaces.
• Schedule pressure and workload.

IV/ QUALIFICATION & EXPERIENCE AND COMPETENCIES:

1. Qualifications: BSc in Mechanical or Electrical Engineering.

2. Experience:
• Must have at least 10 years experience in maintenance planning. Experience in the Offshore Oil & Gas Industry is preferred
• Has 5 year as similar position. Experience of setting up the CMMS system
• Knowledge and experience in Industrial Maintenance Management
• Have much experience of Computerized Maintenance Management System (SAP or Maximo) and Microsoft Office Applications (Microsoft Project, Word, Excel, Outlook, Access.)
• Must be self-motivated and capable of working independently as well as a part of a team Cultural sensitivity and ability to work within diverse team

3. Behavioral:
• Dedication, commitment
• Able to inspire and motivate others towards common goals

4. Job Requirements: Knowledge of E&P industry would be an advantage.

- In accordance with company policy
- PVI Care, annual health check
- 13th month salary, monthly transportation, sport activities, training opportunities

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