Child Protection Senior Project Officer

CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:
The Senior Project Officer (SPO) works under the guidance and supervision of the Project Manager and in close coordination with partners to ensure effective, efficient and cost-sensitive operations of the IKEA-funded Child Protection Project in the assigned geographical locations.

The SPO will assist to ensure that Save the Children Vietnam activities are consistent with Save the Children International (SCI) and Members’ programming principles and approaches, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

In the event of a major humanitarian emergency, the post holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:
Reports to: Project Manager
Staff reporting to this post: Project Officer/Project Assistant
Budget Responsibilities: : None
Role Dimensions: The role will communicate and build and maintain good working relationships with a number of internal and external stakeholders. The post holder is required to closely collaborate with other Child Poverty thematic staff in his/her work.

KEY AREAS OF ACCOUNTABILITY :
Project Management
• In coordination with Project Manager, project staff and implementing partners, facilitate the preparation of annual work plan and budget for the project for approval.
• Oversee field implementation to ensure quality and timely delivery of project activities,
• Provide support for sub-grants management of the partners in project locations as required to ensure effective program implementation.
• Liaise and manage relationships with key project partners including local partners.
• Develop and review project work-plan including that of partner organizations.
• Liaise with other Area Office/Field Offices as required to ensure effective coordination of project implementation.
• Regularly review the annual work plan and budget and propose necessary adjustments if needed, according to the progress in the implementation of the project.
• Identify any emerging issues affecting project implementation and determine solutions in consultations with the Project Manager.
• Provide direct technical support to project staff and implementing partners in the implementation of planned project activities and facilitate the delivery of technical assistance from SC member TA during project implementation.
• In coordination with Project Manager, monitor the project reporting requirements and facilitate the preparation of project report.
Program Development and Innovation

• Keep updated of recent development in the youth employment sector in Vietnam and provide input concerning SCs positioning .
• Provide technical input on youth employment theme during proposal development and if needed to other projects with youth employment component.
• Assist Project Manager in pursuing innovation in child protection programming, with particular focus to the application of ITC in skills training and access to job information.

Staff Management
• Provide direct supervision to Project Officers and/or Assistants to ensure the project team works productively in field implementation..
• Work together with line managed staff to identify clear performance objectives and capacity building plan. Support and motivate staff to achieve their performance objectives and with support from HR team undertake the periodic performance review.
• When needed, provide direct coaching or mentoring to project staff in the implementation of project activities and facilitate their technical capacity building.

Advocacy and Communications
• Collaborate with other thematic leads to ensure that thematic advocacy objectives are included into youth employment program work as appropriate.
• Collaborate with Communications team in production of communication materials related to youth employment and the Every Last Child Campaign.
• Support national level project activities, including advocacy and coordination;

Financial Management
• With support from Finance team, worh with Project Manager to prepare budget phasing and monthly forecast according to approved annual budget for both SC managed budget and sub-grants in coordination with Project Manager, program staff and implementing partners;
• With support from Finance team, provide overall management of sub-grant - including preparing the sub-grant to partners based on the agreed activities, releasing the sub-grant, monitoring the sub-grant and reviewing sub-grant finance report.
• Work closely with Project Manager and the designated Finance staff in monitoring the project budget. On the regular basis review the project expenses, ensure all expenses are put in appropriate budget code and analyse any underspent or overspent. Determine any issues related to project budget and determine solutions in coordination with FSSD, DPI, Project Manager and Area Manager.
• Ensure that SCI finance and procurement policies and procedures are strictly followed by project staff and implementing partners.
• Facilitate the delivery of direct finance and procurement management support to implementing partners by the finance and procurement team by integrating finance and procurement orientation during kick-off meeting with partners, organizing a regular finance visit and if needed organizing a finance and procurement training to partners during project implementation.

Representation, Partnership and Networking
• Establish and maintain strong relationship with local implementing partners such as government agencies and CSOs for successful project implementation and ensure that government laws, policies and procedures are complied during project implementation (e.g. MoU, project approval from local authority).
• Build strong partnership with corporate sector to strengthen their participation in youth employment programming. In particupar their input into job market assessment, their participation in internship and job placement and input in resolving issues affecting juvenile workers.
• Maintain effective links with local partners at all levels to facilitate implementation, sustainability and scalability of the project.
• Maintain effective collaborations with other partners and organizations and related projects in the same provinces for better integration and coordination.
• Regularly coordinate and collaborate with other sector/thematic teams to strengthen programmatic synergies and impact.

Monitoring, evaluation, accountability and learning (MEAL)
• Lead project-level MEAL, including regular monitoring visits to partners to ensure project activities are implemented as per work-plan;
• Support development of case studies and other project materials;
• Compile reports from partners, Project Officers and/or Assistants for submission to Project Manager and support to produce regular internal and donor reports;
• Ensure quality in the delivery of project activities and ensure MEAL system for the project is in place and adopted.

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience, including adjustment on job description.


BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values;
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
• widely shares their personal vision for Save the Children, engages and motivates others;
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
• values diversity, sees it as a source of competitive strength;
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions;
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS
• At least University Degree in Bussiness Management or advanced degree in Project Management;
• Strong project management experience handling child protection project targeting migrant youth workers;
• Previous experience in child – centered programming.
EXPERIENCE AND SKILLS
Essential
• Minimum of 4 years experiences working with NGO, including direct experience managing youth employment project;
• Demonstrated experience in child protection thematic areas and demonstrated experience in capacity building, technical support, advising and documentation of youth employment related program;
• Experience working with government agency (MOLISA and DOLISA), schools and corporate or private sector in the implementation of child protection program
• Excellent communication skills both verbally and in written form in English and Vietnamese;
• Excellent people management and interpersonal skills, with a demonstrated ability to respond effectively to challenges, and work effectively in a cross culture environment.
• Good understanding of challenges facing migrant children in Vietnam;
• Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations;
• Ability to work effectively with people of diverse backgrounds, to motivate and inspire team work;
• Ability to analyze information, evaluate options and to think strategically;
• Commitment to and understanding of SCI aims, values and principles including rights-based approaches.
Desirable
• Flexibility and a sense of humour – ability to work, live and thrive in challenging circumstances;
• Have a very high level of personal and professional integrity and trustworthiness;
• Be both self-confident and humble;
• Experience of working with local government and partners;
• Experience of working in an emergency setting and/or commitment to build that capacity;
• Thrive in a fast-paced and fun environment.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

- Professional and active working environment
- Social insurance, health insurance, unemployment insurance according to Labor Laws

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