C&B Specialist Cum Office Administration

1. Manage & enhance payroll system in smoothly & accurately operation in alignment with company practices/ policies & labor law

Manage time recording system & finger time recording machine of all locations to ensure their operation stably & smoothly
Monitor, update & enhance payroll system operations, tools, functionalities & reports in alignment with company regulations & policies to adapt changes & support business needs.
Work with relevant stakeholders (internal/ external) to handle issues/ fix bugs and develop new requirements to ensure effectiveness of payroll system.
Administer and maintain employees’ data availability & accuracy of payroll system sufficiently
Guide & conduct training about functionalities of payroll system to users effectivel
2. Proceed monthly payroll calculation & reconciliation in well compliance with payroll procedures, policies accurately and timely

Check & update monthly staff’s working time attendance & overtime to ensure data fulfillment and sufficiency for payroll calculation
Collect & update payroll changes for payroll calculation & check all related supporting documents sufficiently
Work with relevant stakeholders (HRBPs/ leaders/ employees) to implement, follow up & complete other processes related to employees’ payroll such as handover process of resignation, onboarding process of newcomers, employee movement, employees’ time attendance checking
Proceed monthly payroll calculation & transfer salary for all staffs on systems timely & accurately
Handle employee queries related salary
3. Manage employees’ welfare & benefits incompliance with company policies & labor laws

Implement monthly, quarterly, annually declaration, reconciliation, contribution of company code of conduct, social insurance, medical insurance & personal income tax, labor reports, internal regulations, collective labor agreement, and related others for all employees
Handle issues & manage service level performance of medical insurance vendor as contract agreement to ensure employees’ satisfaction.
Monthly Implement and manage products ordering process as company policy for all employees
4. Conduct and update new changes related to C&B company policies, code of conduct and labor laws

Collect staffs’ feedback & review current policies to propose & update policies’ changes
Communicate & give advices to employees and external stakeholders about labor laws, company policies, regulations & practices to ensure compliance
Provide feedbacks & give advices about labor laws, company policies, regulations & practices to employees
Conduct training for newcomers about C&B company policies & regulations
5. Manage employee data & documents to meet internal & external requirements & ensure legalization

Collect & file personal employees’ documents in sufficiency
Follow up labor contract process to ensure line managers’ confirmation & legalization
Support on providing/ preparing relevant documents to adapt audit requirements & business requests
6. Lead and manage overall office administration

Manage service performance of Securities, Cleaning, Receptionist, couriers to ensure professional service level delivered.
Supervise & control office suppliers in good maintenance & renovation
Monitor taxi cards/ grab accounts provision & usage to ensure employees’ compliance with company policy
All admin payment verification
7. Perform other duties as assigned

Good interpersonal & strong communication
Strong in logical thinking & working with numerals
High ability in work planning and problem-solving skills
Good customer service and relationship building
High level of integrity, carefulness and accountability
Strong knowledge in labor law, Social & Health Insurance and personal income tax
Good command of spoken & written English and Vietnamese
Bachelor's Degree in Human Resources Management, Business Administration, Economics, English or other related fields.
At least 3 year experience in payroll management

- Annual Performance Bonus, 13th month salary
- Premium healthcare insurance

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