Bookkeeper/ Accountant (Must Have 1 Years’ Experience Using Xero Accounting Software)

The successful applicant will have a solid background in accounting and be responsible for the billing of customers, processing of customer receipts, account management and debt collection, payment of supplier bills, processing of employee pays, bank reconciliations and generation of monthly reports.

*** Responsibilities and accountabilities:

* Customer Invoicing and Receipting:
• Bill all customers on a timely basis, filing copies as per documented procedures
• Process all online orders received within 48 hours
• Record customer payments and prepare weekly banking
• Issue customer statements on a monthly basis

* Supplier Payments and Expenses:
• Collate supplier invoices into weekly and monthly payment runs, streamlining payment processes wherever possible.
• Ensure all supplier bills are appropriately authorised for payment, and process payments when authorised.
• Record supplier payments and office expenses in accounting software, coding to appropriate accounts.

* Debt Collection:
• Report to senior management on a monthly basis as regards overdue accounts.
• Ensure account statements are sent to all clients with an outstanding balance at least once a month.
• Chase up overdue accounts via phone, letter and email.
• Document all account chasing activities in a manner that can be readily accessed and viewed by senior management.

* Reconciliation of Key Accounts:
• Reconcile all bank accounts on a fortnightly basis.
• Reconcile all loan accounts on at least a quarterly basis.

* Processing of Payroll:
• Maintain confidential records for all employees, including employment declarations and tax related information.
• Process employee payments monthly.
• Distribute pay advices to employees, using sealed envelopes.
• Track employee leave accruals.
• Reconcile and make monthly MPF payments.
• Reconcile and prepare payment summaries at end of year.
• Process end-of-year payroll, with assistance if required, archiving payroll records for a minimum of 7 years.

* Budgets and Financial Statements:
• Assist in preparing annual budgets and entering these into accounting system.
• Make end-of-month journals as required
• Prepare draft monthly financial statements and email to senior management
• Provide additional reports to executives as required
• Work with senior management to review figures and provide information as requested.

* Essential:
• Self-directed, highly motivated, reliable.
• At least 1 years’ experience using Xero accounting software.

* Desirable:
• Formal qualifications in accounting or bookkeeping.
• Experience processing Vietnam payroll transaction.

- The only firm of-its-kind in HCM
- Exciting firm offering bonus and incentives
- Asia-Pacific Travel

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