Back Office Staff (Internal Finance)

Type: Full-time
The number of vacancies: 1
Priority: Join immediately
Direct reports:
- Admin Leader
- General Director (on behalf of Admin Leader when necessary)
Responsible for:
- Human Resources
- Administration
- Accounting (Internal Finance)

JOB BRIEF
We are looking for a Back office staff who is able to communicate both in Japanese and English to support the Leader in planning, organizing and handling all office operations, procedures to ensure organizational effectiveness, efficiency and safety. 60% for Internal Finance, 30% for HR, 10% for Admin.
The ideal candidate will be experienced in controlling a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person must be hard working, well organized, flexible, reliable, always have the spirit of creativity, innovation and wish to enjoy the administrative challenges of supporting the company with diverse people.

JOB DUTIES
【Internal Finance】
1) Support to create yearly budget plan
2) Support to manage income & expense issues
3) Making monthly documents related to revenue
4) Reading & sending financial statement to Mulodo JP
5) Managing all tax issues
6) Support Leader/Manager all problems related to accounting and auditing

【Human Resources】
7) Overseeing compensation & benefits including insurance, etc.,
8) Ensure all contracts, insurance requirements, and government regulations and safety standards are followed properly
9) Support company recruitment
10) Translate, interpret confidential contents related to salary, contracts,projects, etc.,

【Administration】
11) Assist foreigner employees in finding accommodation and other services for working in Vietnam, such as Visa, work permit, temporary resident card, etc.,
12) Make plan for all company parties, travel, other events and mainly responsible for organizing them successfully.
13) Support for employer branding activities
14) Think out ideas to make company better. Responsible for opening Japanese, English club, soft-skill training lessons at the office.

1) KNOWLEDGE & EXPERIENCE
- Knowledge of office management systems and procedure.
- Must have at least 1 year experience in:
+ Interpreting and translating Japanese - Vietnamese;
+ Doing more than 60% of all job duties listed above.
- Japanese: fluent
English: conversational

2) SOFT SKILLS
- Up-to-date with technology
- Excellent time management skills and ability to multi-task and prioritize work.
- Have creative mindset.
- Excellent written and verbal communication skills.
- Attention to detail and problem solving skills.
- Strong classification and storing skills.
- Strong organizational and planning skills.
- Proficiency in MS Office.

3) OTHERS
- Good health.
- Bright mind
- Be able to work for a long time with company.
- High sense of responsibility, enthusiasm in work.
- Careful, punctual, hardworking, quick-learner

- Getting 13th month pay every year as company rule;
- Company trip once a year;
- Annual Health Check;

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