Assistant to Japanese General Manager

*Job Purpose & Scope of the role:
Personal Assistant is responsible for providing high quality assistance and administrative support to General Manager to ensure the smooth operation of the Department.
*Key responsibilities:
1. Clerical and Administrative support
- Support General Manager to manage workload effectively
- Follow and arrange working schedule for General Manager, including organizing of all appointments, meetings, travel arrangements, budgets and expense
- Support in setting and implementing Company’s programs, operation plans
- Receive, check-up all the documents, papers and reports before getting approval from General Manager
- Schedule and implement internal and external meetings, tasks
- Provide interpretation, translation and administrative support
- Provide verbal interpretation for meetings and submit all meeting reports to General Manager
- Prepare correspondence and reports in Japanese and English as needed
- Archive documents, dispatches and records
- Make sure General Manager’s communication is delivered to other Depts.
- Support to set up meetings for other Depts under the request of General Manager
- Follow and report working process of all Depts, sections to General Manager if needed.
- Aggregate and review the operations of all Depts by their reports
- Carry out independent researches if needed
- Cooperate with other Depts to set up events of the Company
- Be an effective link between General Manager and all staff
2. Rules and Regulations
- Follow all working procedures, the company’s policies, rules and regulations
- Check, monitor, remind and guide subordinates to follow the rules and regulations
3. Other duties
Other tasks or responsibilities as assigned by General Manager

Qualifications & Experience:
- University degree
- Minimum 02 years of assistant experience. Having education or working experience in Japan is preferred
Knowledge & Skills:
- Japanese Language Proficiency equivalent to N4 or higher (listening, speaking, reading and writing)
- Good command of spoken and written English.
- Computer literate: Word, Excel, PowerPoint, Outlook and Internet
- Strong communication skill (both verbal & written).
- Detail oriented and be able to handle multi-tasks
- Excellent organizing and time-management skills
- Good problem solving skills

- 13th and MBO bonus
- Japanese training
- Lunch at canteen

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