Assistant to Group CEO

The role is to provide high quality executive personal assistance, administrative support, to the Group CEO and General Manager and to coordinate internal communications as per required by the Group CEO. The role will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Group CEO office. The role serves as a liaison to the board of directors and senior management teams to organize and coordinates executive outreach and external relations efforts so as oversees special assignments.

** SECRETARIAL RESPONSIBILITIES
• Organize travel arrangements (ticket, accommodation, visa, transportations…) for Group CEO, GM and visitors.
• Prepare complex travel itineraries when required
• Answer calls, take messages and handle queries
• Attend meetings, take dictation and meeting minutes
• Plan and organize events and meetings
• Manage monthly bills and payments
• Organize and maintain files
• Types and translates documents
• Writes reports, executive summaries, meeting recaps
• Prepares presentations, documents for meetings
• Follows up on pending tasks and reports with HODs or/and Managers/Directors
• Manages the Group CEO’s electronic diary
• Manages the Group CEO’s utility bills and monthly
• Supervises the Group CEO driver and maid
• Other tasks assigned by Group CEO or GM

• Bachelor's degree (preferably in Business Administration, Communications, Marketing, Economics or Advertising).
• 2+ years working experience in similar position - Required
• Proficient English skills (four skills) – Required
• Advanced-level skills in Microsoft Office - Required
• Strong interpersonal skills, Relationship building skills
• Strong follow up skills
• Creative ability, resourceful, dedicated
• Excellent communication & presentation skills
• Efficient, discrete, flexible, self-motivated, organized, proactive

** Working time:
Total working hours is not less than 42.5 hours per week and daily working hours as follows:
From Monday to Friday: 9:00AM to 6:30PM
• Morning: 9:00AM to 12:00PM
• Lunch break: 12:00PM to 1:00PM
• Afternoon: 1:00PM to 6:30PM

Working place:
Company‘s Office Address at 11bis Nguyen Gia Thieu Street, 7th Floor, District 3, Ho Chi Minh City, Vietnam.

- Healthcare plan
- Laptop
- Gathering

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