Assistant Merchandiser

MISSION:
- Order follow-up
- Sample management
- Record keeping
- Communication

HIERARCHY:
reports to Junior Merchandiser, Merchandiser or Senior Merchandiser of the related products line

DUTIES:

1. ORDER FOLLOW-UP
Purchase order
To send the PO within 1 working day after verification by the Merchandiser
To check that the information filled in PO is correct and is signed, named and stamped accordingly
To send the final, correct, signed, stamped PO within 10 working days

Conformity
To collect and send the samples/documents on time to Laboratories and Quality Team
To check every morning the Info-Centre regarding testing information and availability of "OK Retest"
To follow the test lead-time, the result availability and involve in the NC to enable on-time shipment

Packaging
To identify the correct packaging and procedure for product concerned (e.g. MDD, reconducted items)
To liaise with relevant parties for different elements to launch the process (E.g. obtain photo/die cut from suppliers, registration of supplier in "Checkpoint" system, translation from SIM…
To get the "OK Pack" to enable on-time shipment

Production control
To check and note the latest shipment date required in POs upon receipt from SIM and checked by Merchandiser
To obtain the production planning from supplier (showing production end, goods ready, FRI dates, etc.)
To keep close monitoring on suppliers/SIM to ensure all steps follow the agreed schedule and intervene whenever necessary (e.g. receive and sent FRI reference samples on time)

Shipment / shipping documents control
To get "Shipment Approval" (SA) from SIM and shipment documents copies from suppliers
To get "Shipment Approval" (SA) from SIM as soon as it should be available (within 1 working day)
To obtain shipment details and check documents copies (e.g. it is signed, dated, etc.) within 10 days

2. SAMPLE MANAGEMENT
Samples sending
To understand the importance and deadline requirements for different types of samples (e.g. exhibition, selection, conformity, testing, inspection, photo, etc.)
To understand and operate correctly the "Sample Module" in U2 and using it to send samples
To check samples carefully before sending it on time with U2

Samples arrangement in the office
To handle samples within 1 business day no matter for storing them in office or sending out -> no sample stays in incoming area for more than 1 business day
To label clearly all samples stored in storage area (e.g. with supplier name, reference, FOB price, sample type, name /year of operation, etc.)
To check samples and discard the outdated ones regularly (min. quarterly) without waiting for the request from management

3. RECORD KEEPING
Maintain good filling system
To classify the document/information according to the system
To create related files physically/electronically and file the information/document accordingly

Use and update different tools (e.g. U3, Business Objects, U2, Import Base, InfoCentre)
To understand the speciality and use of different tools, input and update information accordingly.
To consult the information therein and extract necessary information to facilitate order follow-up and on-time shipment


4. COMMUNICATION
Maintain smooth & regular communication by various means to achieve on-time shipment
To be strong enough to talk with suppliers by putting adequate pressure, especially when insisting to obtain particular information, chasing missing information, pushing to respect
shipment, etc. for the interest of the Company.
To be ready all the time to alert, not just advise or inform team leader/management when severe problem is foreseen (e.g. big shipment delay).

Provision of information
To be able to provide on-time the regular information in specific format correctly all the time
To be able to prepare and provide additional information/statistics/analysis at the request of team leader to enable appropriate action/decision to be taken for interest or the Company

Detail will be discussed in the interview.

- Attractive salary
- Insurance policy in accordance with the company
- Paid leave policy in accordance with the company

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