Assistant Manager, Property & Corporate Security – Fit Out & Maintenance

* Strategy formulation:
• Prepare annual Capital Expenditure and GOE budgets.
• Find opportunities for cost reduction and optimize utilization. The initiatives can vary from smart office set up, rearrangement of facility, fixed asset utilization…
• Review General Agency facilities set up and operations.
• Strictly comply with company procedures for Construction, Fire Safety, Security and Asset Management.
• Draft and propose SOP for smoothly operation
• Control budget and expenditure of renovation projects and maintenance program.

* Project Management:
• Lead and manage of all major fit out/construction/relocation projects. Major tasks as follows:
• User requirements gathering including Personal Planning Data (PPD) preparation and sign-off.
• Office search. Fast completion of checklists for Fire safety and Lease approval. Prepare office summary (pro’s, con’s and recommendation) for users and Property Manager.
• Fast preparation of Lease Transaction Memo.
• Preparation of tender documents including scope of works.
• Analysis of tenders and negotiations.
• Project supervision.
• Preparation of defect list and site handover from vendor.
• Move in users and handover to staff/local management.
• Process follow-up tasks, such as authorize payment of retained project fee.

* Lease administration, maintenance, asset control & office services:
• Prepare strategic office maintenance and implementation plan. This plan is cover but not limit to the following: safety equipment, air conditioners, fax machine, generators, speaker system…
• Maintain library/database of current office set-up e.g. floor plans, tender documents, warranties, photographs.
• Conduct Asset control and inventory. This includes of coding, disposal, moving and acquisition of new asset
• Support to facilities team as required. This will include handling and solving service requests, planning and supervising moves, other jobs as needed.

* Other:
• Prepare various regular reports.
• Train/ supervise junior staff as required.
• Performs other responsibilities and duties periodically assigned by immediate manager in order to meet business requirements.

* Minimum Job Requirements:
• Education & Experience
• Education: University, graduate in Property or Building management, construction or similar areas.
• Architecture education would be an advantage.

* Special skills
• Honest, strong team working
• Attention to detail and ability to follow guidelines and procedures
• Active personality: Ability to take initiative.
• Ability to make proposals, negotiate with other departments and drive change.

- Attractive salary
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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