Assistant Manager Office Administration

Purpose:

To manage daily operations of administration services including travel services, fleet services, manage routine procurement functions, office and admin projects when assigned.

Key Responsibilities:

Admin services:
• Manage day-to-day fleet services operations ensure delivery of reliable, safe and quality services for employees and visitors of VNLO.
- Supervise the service performance of feet vendors
- Manage the fleet contract and procurement process and implementation.
- Conduct the fleet service survey within LO on the service quality in order to identify opportunities for service quality level up and improvement and making fleet vendor evaluation.
• Manage day-to-day travel services operations to ensure delivery the reliable services and ensure compliance with group travel policy and local laws.
- Inbound and outbound services: Hotel booking, air ticket booking, VISA application for VNLO employees and visitors.
- Manage vendors service performance and contracts for travel services: air ticket supply vendor, immigration services vendor.
- Liaise and work with Global Travel Team to ensure the travel services are performed in compliance with Corporate policy

Procurement Functions:
• In charge of day-to-day implementation of procurement process and procedures and ensure procurement procedures and policy are implemented and complied within VNLO to ensure cost effectiveness, most beneficial non-trade vendor purchases of goods and services for VNLO including bidding process, vendor selection, contract review and signing and contract implementation process.
• Provide support and guidance on procurement procedures and policy implementation to other departments within LO (IT, HR, SEA, THE BRIDGE…)
• Maintain PO tracker list, master vendor list and PO folders to be used by LO users.

Business Planning and Cost management
• Assist Manager Office Administration to prepare and provide cost analysis data, cost planning of fleet services, travel services and other in charge admin areas for budget planning and preparation.
• Supervise and control operating expense/cost of fleet services, travel services and other assigned admin service areas within the approved budget.

Corporate Services and others
• Assist Manager Office Administration in preparation and Execution of Office Emergency/Evacuation Plan
• Manage and organize office/admin projects and events as assigned, including but not limited to: Office sustainability and others.

Key Relationships:
• Cross divisions LO/ Local management team.
• Non-Trade Vendor services providers/suppliers and consultants.
• aSL Legal and Procurement teams
• Corporate travel team

Knowledge Skills and Abilities:
• Great interpersonal, presentation and communication skills
• Highly organized, ability to identify and manage multiple priorities.
• Strong planning and organizing skills.
• Advanced knowledge of standard software applications (Excel, PowerPoint).
• Fluency in English and Vietnamese.
• Pro-active approach; hardworking, independent and able to work under pressure.

Requisite Education and Experience / Minimum Qualifications:
• Diploma or degree from educational entity focusing on business administration or related field.
• Minimum 5-year working experience with exposure to office administration/ legal/ accounting/ human resources with an international company.
• Minimum 3-year experience on managing people.
• Strong presentation skills.
• Experience at accounting field will be an advantage.

- Annual Bonus
- Premium private heathcare for employee and family
- Shuttle Bus for employees

Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp