Assistant COO Cum Human Resources

Key Accountabilities
1. Provide general administrative support to the HR Department
2. Provide support regarding Staff Compensation & Benefits
3. Others duties as assigned by Management levels

Duty Statements
1. Provide general administrative support to the Human Resources Department
 Staff data
• Check new staff personal files to ensure new staff provide all necessary documents following HR Procedures
• Update new staff personal information into relevant HRMS on Bitrix.
• File staff personal files following current filling procedure
 Coordinate all aspects of Staff Uniforms
• Distribute staff uniforms as per request from managers and keep record of delivered uniforms following relevant procedure.
• Manage staff uniforms in stock and order new uniforms to ensure all types uniforms are always available and in good condition for staff requirements.
• Liaise with outside contractors to arrange embroidering of the VINestate logo on staff uniforms
 Prepare HR Reports, Statutory Reports and Ad-hoc Reports
• Labor Report: Labor Increase/Decrease every 6-months to Labor Department
• Labor Report to Trade Union every 6-months
• Record and prepare Monthly Holidays/Leave Report (Management level only)
 Recruitment Support (Office Staff & Management level)
• Coordinate candidates for interview appointments and arrange interviews for the COO upon request
• Ensure recruitment mail box is checked daily and coordinate and prepare payments for recruitment fees
 Coordinate staff travel, accommodation and related needs for staff undertaking business travel
• Book air tickets, hotels & arrange payment
• Liaise with Visa agent to arrange appropriate Visas for expatriate staff and staff who travel overseas if any.
 Staff correspondence & compliance
• Assist to prepare Labor Contracts for new staff
• Prepare appropriate documents for staff finalizing their employment with VINestate such as: Decision of Contract Termination, finalization of Social Insurance Book, …
• Communicate, coordinate and support in a timely manner with expatriate staff regarding expiry dates of passports, Vietnam Visas, Temporary Residence Cards and Work Permits.

2. Provide support regarding VINestate Staff Compensation & Benefits
 Payroll support
• Liaise with the nominated bank to arrange staff salary/bonus transfers and ensure that it is on time.
 Social Insurance - staff
• Prepare appropriate reports to register new staff joining Social Insurance, report on staff increase/decrease, … and arrange payment of SI Contributions of the quarter to Social Insurance Department.
• Arrange claims to submit to the Social Insurance Department for: Sick Leave, Maternity Leave allowance and make report of money received from Social Insurance for those claims.
• Update and report to Management regarding Government changes to Basic Salary, Regional Salary and new Social Insurance legislation (if any)
 Support and coordinate logistics for Company Staff Events such as: Sports Day, Staff Party, Team Building activities, Birthday gifts, etc.
• Arrange flowers, cakes, … for staff birthdays, where appropriate.
• Liaise with tourist company to organize Team Building activities for the company.

3. Others duties
 Update to Senior Management any changes to the Labor Code legislation
 Manage and record all VINestate issued equipment/technology: ie: Company Laptop, hard drives and document when returned from departing staff
 Administration and documentation support for the COO.

- Under 35 years old
- Marital status: Married is Priority
- We would offer the negotiable salary depend on your capacity (rank from 700$ to 900$).
- Bachelor degree
- +3 years’ experience in HR assistant.
- Communicate skill in English
- Problem Solving/Analysis.
- Stress Management/Composure.
- Customer/Client Focus.
- Communication Proficiency

- 13th payment
- 15 days
- Team lunch; Team building.

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