AP Team Leader

The AP Team Leader/ Senior AP Analyst is responsible for ensuring all AP transactions are timely and accurately captured in the JDE AP on time. He/she has to deliver excellent AP accounting services via effective and efficient financial control & processes. The service needs to be delivered with integrity, transparency, in compliance with relevant laws, regulations and standards, and in an accurate and timely manner. He/she has to provide and retain necessary tax compliance data and information to a standard that enables Castrol BP Petco to meet its tax compliance obligations.

This role supervises 2 AP Accountants.

In this role, you will be responsible for the followings:

• Supervise daily AP operation. Ensure all AP transactions are timely and accurately captured in the JDE AP module.
• Ensure that all payments to suppliers and others are timely processed in accordance with the due dates.
• Ensure all payments are sufficiently supported by supporting documents and appropriate approval in accordance with company’s policies, DofA and local legacy requirements.
• Ensure rapid and precise response across the team to request of internal customers and stakeholders on all matters relating to Account Payable and employee expenses audit.
• Key contact point to address questionnaires relating to AP invoices and payment status.
• Identify and resolve any differences arising out of reconciliations of AP sub-ledgers with General Ledger balances. Assure JDE AP integrity reports free of error.
• Complete monthly reconciliation of inter-company purchases and AP balances and quarterly account reconciliation with suppliers.
• Ensure there is no ICD (Intercompany difference).
• Follow up inter-company charges.
• Actively follow up and remind other functions to make sure their documentation submissions are followed company commitment in order to make payments on time, especially rebate payments.
• Review and manage Concur exception report to ensure approval well-known on claim errors or incomplete information on a timely manner.
• Track voucher and premium items payments to ensure CBPP pays to the right parties.
• Enable to advice and forecast payment amount with its due date to prepare for their payment.
• Adhere to the Financial Statement Close Checklist to assure timely and accurately month end closing of AP.
• Prepare/analyse monthly Aging reports
• Ensure Balance Sheet Integrity in areas of responsibility.
• Have a good knowledge of chart of account to ensure allocate expenses accurately.
• Act as a Super User (module leader) for AP modules and provide assistance to other members of the team with regard to JDE functionalities of AP modules.
• Act as gatekeeper for new supplier code creation by checking that all requirements (Purchasing process compliance, Business Tax code, Non-product related (NPR) approval, Agent Company Due Diligence (ACDD) screen...) are in place before sending it to Master Data Management (MDM) team.
• Responsible for monitoring the control of Agent management process as well as the compliance of ACDD and NPR Procurement requirements.
• Perform random-check the compliance of Gift & Entertainment policy quarterly.
• Ensure that actions on AP statements from vendors are diligently carried out to resolve any dispute or overdue invoices.
• Retain necessary tax compliance data and information to a standard that enables Castrol BP Petco to meet its tax compliance obligations.
• Support reconciliation and proper accounting of VAT, withholding tax and/or any other tax requirements pertaining to accounts Payable and Employee expenses processes (e.g. tracking personal income tax obligations incurred from CBPP promotional programmes; preparing and reconciling foreign contractor withholding tax (FCWT) returns (if any).
• Test, document, report, and monitor detective controls as per internal control requirements on frequent basic. Implement corrective actions as necessary.
• Coach and plan competencies development for AP team members
• Streamline internal processes, develop and implement KPI to ensure the most efficient operational standards.
• Provide accounting assistance where necessary and responds to financial questions/ concerns to meet business needs.
• Other tasks as delegated by the Accounting Manager.

A successful candidate should have:
I. Educational background
• Bachelor Degree in accounting or equivalent
II. Experience (years and nature)
• Minimum of 3 years working experience in the relevant role.
• Hands on experience in JDE accounting system or SAP Concur is high preferred
III. Others
• Good in communication and writing in English
• Microsoft Office – Skillful
• Good interpersonal skill & team player
• Understanding Accounts – Skillful

- 13th payment
- Premium Healthcare plan for you and your family
- Pension & Stock option

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