AP and Internal Control Specialist (Band 3)

Reporting To: Plant Financial Controller
Subordinate: None


Brief Job Description:
1. A/P Specialist:
- Maintains meticulous records of outstanding payables. Effective monitoring practices should be put into place to make sure that payments are made to vendors in a timely manner, while also protecting businesses against unintentional overpayment.
- Weekly report monitoring, payment oversight, and organized invoices allow the best Accounts Payable professionals to help businesses avoid hidden costs, interest charges, and late fees – while giving an accurate idea of actual cash flow.
- Accountants must apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. The accountant also:
• Flag and clarify any unusual or questionable invoice items or prices or receiving signatures
• Obtain proper information and/or data regarding invoice payments
• Assemble review and verify invoices and check requests
• Review invoices and requisitions for satisfactory payment approval
• Sort, code and match invoices, set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Continuing to improve the payment process
2. Internal Control Specialist:
- Have a strong big picture focus, without losing sight of the details to ensure fully understand the challenges, risks and processes to develop the internal controls. Input to the internal control and audit policies and procedures are highly valued and contribute to the success of the department.
• Make recommendations regarding facilities, equipment, personnel, procedures and systems to carry out internal control functions.
• Perform variety of internal control tasks as necessary or as requested.
• Identify areas of financial and administrative strengths and weaknesses and develop best practices.
• Conduct audit testing of potential risk areas and identify reportable issues
• Monitor and provide advice to management to minimize risk resulting from poor controls.
• Develop policies and procedures, ensure their implementation and monitor compliance
• Review existing controls in place and make any necessary revisions or additions
• Preparation and analysis of the reports on the execution of the controls and compliance with the Internal Control Framework. Results are shared, discussed and followed up with team. Educate and train others on internal control and address specific training and development needs to fill control gaps
• Verify compliance with the key control framework and relevant policies by performing internal reviews, identifying opportunities for improvement

Education and Experience
• Bachelor Degree preferably in Accounting or Auditing
• Knowledge of accounts payable; general accounting procedures and relevant accounting software
• Proficient in data entry and management
• 3 - 5 years accounts payable or general accounting experience; Risk & Compliance or Internal Control role is preferred
Skills and Competencies
• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Communication skills; vendor relationship skills; information management skills
• Problem analysis and problem-solving skills
• Team work
• Professional integrity
• Ability to meet deadlines
• Good level of English: verbal and written communication skills
• Able to build processes and lay foundations with a passion for continuous improvement

- Đóng BHXH, BHYT, BHTN, chế độ nghỉ phép và các khoản phụ cấp khác theo Quy định của Nhà nước
- Môi trường làm việc chuyên nghiệp, năng động
- Chế độ lương, thưởng, phúc lợi cao, xét theo năng lực làm việc

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