Administrator

We are looking for 02 Administrators based in Binh Dinh and in Hanoi.

Administration:
• Provide courteous and professional service, responding in an accurate and timely manner to all enquiries, visitors to the site, deliveries and mail.
• To act as Translator / Interpreter when needed.
• Ensure office is kept neat and tidy, including all desk space, filing systems and paperwork.
• Ensure all participants are enrolled correctly in accordance with Company’s policy.
• Manage participant enrollment processing, check for completion and validity of documentation.
• Contact parents or participants for any medical screening concerns.
• Assist the Operations Manager and Management as required.
• Monitor, verify and submit monthly attendance records for staff in Binh Dinh.

Basecamp Daily Operation:
a) Site Support
• Oversee the arrangement for meals and ensure food hygiene systems are in place.
• Monitor the cleanliness of the basecamp.
• Ensure repairs and maintenance at base are undertaken promptly.
• Control and manage school facilities and resources. Supervise record keeping and report on the inventory of school resources.
• Undertake monthly inspection of fire safety systems.
• Ensure routine inspections of electricity, facilities, water and any other compliance matters occurs that meet government and DOET compliance.

b) Transportation
• Plan and prepare logistic arrangements for field operations, including drop-offs and pick-ups to ensure efficient use of resources.
• Arrange transportation schedules, including bus and coach hire.
• Reconcile monthly vehicle and vessel logbooks against fuel consumption.
• Ensure monthly vehicle, vessel and motorbike inspections are completed (by others), and repairs are rectified promptly.

Maintain Budgets
• Prepare, develop and monitor reconcile recurring program budgets to ensure that they remain within the overall budget.
• Maintain stationery and sundry items within the allocated budget.
• Implement the Centre’s Petty Cash Control System and keep all required records.

Cashier
• handle cash and stock; facilitate payment of monthly bills, contact cleaners and re-order provisions (toilet paper, water etc.).

Marketing
• Assist in the development of digital media content that include images of groups during course and end of course student testimonials.
• Coordinate an Annual Open Day for Cat Hai basecamp to build the support of the local Cat Hai community, including attendance of VIP delegates, a program of activities and booths, and local advertisement of this event.

Others
• Meet with all government official ‘walk-ins’ on base
• Report all foreigner staff movements to the local police at the start of each course.

Working location:
• 01 Administrator in Binh Dinh Office: Road ĐT 639, Tân Thanh Economic Zone, Nhơn Hội Economic Zone, Cát Hải commune, Phù Cát district, Bình Định.
• 01 Admin Staff in Hanoi Office: Gamuda Gardens 2 road, Gamuda Gardens, Km 4.4 Phap Van, Hoang Mai District, Ha Noi

- Bachelor Degree
- Good English
- Honest, attention to details
- Flexible, quickly adapt to new changes

- - Professional Working Enviroment
- - 14 days full paid leave a year
- Accident Insurance

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