Administrative Officer

- Organize all company events (year-end party, company trip, charity event, team building, weekly meeting, etc.).
- Prepare and arrange the logistics for visiting of Clients and overseas colleagues to HCM office (transportation, accommodation, meal, air ticket etc.).
- Manage and ensure the Company and office Security Policy be strictly implemented such conduct finger scan for new employees, record and notice office’s rules to in-out clients and/or suppliers.
- Supervise and monitor company’s apartments, assets, facilities etc.
- In charge for the whole procurement process in ensuring appropriate products and services for office.
- Maintain and update employee database; maintain and update the annual leave on the HRM system, provide necessary information to staff.
- Register parking card for new employees.
- Proceed and support paperwork for expats on-boarding (such personal paper, visa, work permit and resident card etc.)
- Follow up and record the claims of the accident and healthcare insurance of all employees sent out.
- Be contact point between the building and company: periodical maintenance, activities/ plan held by the building, parking card and parking place for our staff.
- Purchase Air ticket and travel insurance for staff on business trip.
- Take part in organizing job fair, activities of promoting employer branding.
- Perform other tasks assigned by HR Manager.

- At least five (05) year of experiences in administration of international company.
- Good command of English Communication is a must (at least TOEIC 700).
- Can-do attitude, pro-active, trustworthy and enthusiastic.
- Full knowledge of office management systems and procedures.
- Exemplary planning and time management skills.
- Ability to stay calm and on-task in high-stress situations.
- Current in today’s office technology, and computer software including MS Office.
- Ability to multitask and prioritize daily workload.
- High level verbal and written communications skills.
- Well-organized and good in problem solving.

- 13th month bonus, quarterly team target bonus
- Healthcare package (includes personal accident insurance and annual health check-up)
- Annual leave, sick and child-sick leave

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