Administrative Officer

1. Main Responsibility: This Position is responsible to be in charge of the School admin. & HR activities and to make sure the School operations are conducted in the smooth and effective way.

2. Job Responsibilities and duties:

a) Administration (50%):
• Keep track of daily meals and snacks for students and staff members; and Prepare monthly reports to Accounting Dept;
• Calculate, collect and keep track of tuition fees of students;
• Manage all school inventories/properties;
• Ensure the Fire fighting facilities/Food Safety and Hygiene procedures/regulations are under the control and complied in daily operations.
• Monitor employee attendance; and prepare and send monthly attendance report (in excel format) to Accounting Dept. for salary calculation and payment
• Create and keep filing of all documentations such as legal papers, correspondence, and other paperwork etc.
b) Purchasing (40%):
• Control and keep track of petty cash for daily/weekly spending based on the School demands.
• Purchase supplies needed for school operations
• Manage expenses; Make and submit spending statements to the Accounting Dep.
c) HR (7%):
• Collect and keep track of school personnel records/documents;
• Keep track and prepare labor contracts for employees
• Ensure the compliance with the Labor Code and Insurance Laws for all employees
d) Other tasks as required by School Management Board (3%)

• Degree in Business administration or relevant field
• Good MS Office programs (word, excel…);
• Good English skills;
• Good communication and negotiation skills;
• Good analytical and problem-solving skills;
• Being honest, responsible, dynamic, enthusiastic;
• Having experience in Admin./HR field is preferred;
• Having experience working in foreign-invested companies;
• Experience of working in education will be a plus.

- Good remuneration package
- Dynamic working environment
- Saturday and Sunday off

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