Administrative Manager

To plan and organize, direct and perform the facilities management and office administration for Avery Dennison in Vietnam with the objectives to ensure efficient and smooth operations in a cost-effective manner, establish espirit de corps of the office, strengthen the office engagement through innovative facilities planning, maintain a healthy working environment and raise the environmental sustainability.

**YOUR RESPONSIBILITIES WILL INCLUDE:

PEOPLE MANAGEMENT
Develop, motivate and monitor performance of direct reports, and develop a succession plan. Supervise the office services and facility personnel, such as receptionists, technicians, specialists. Supervise employees or outside contractors who construct, maintain, and repair utilities systems, buildings, and equipment via one or more of the following trades: electrical, plumbing, carpentry, air-conditioning, heating, painting, and/or general maintenance. Set priorities and perform forecasting and allocate the resources needed to complete all preventive and corrective maintenance tasks.

FACILITIES PLANNING
Assist senior management in the preparation and evaluation of standard policies and programs involving new or improved facilities and comply with the Corporate standards and high sustainability. Review analysis and interpret property and facility information; raise foreseeable challenges and derive constructive actions and alternatives; provide various status management reports as required; provide technical expertise in the acquisitions of other companies; and manage the properties and facilities support of licenses or other operating agreements; support regions in preparation of properties annual and five year plans and budgets; deliver presentations regarding company needs or proposal to country officials or local officials in a timely manner. Liaises and manage vendors from office supplies to rental negotiation.

PROPERTY LEASE ADMINISTRATION
Represent Avery Dennison in communication with local authorities; negotiate and secure operating agreements, landing rights, lease agreements for all on-site facilities; and provide expertise for feasibility studies to support long range planning and organization.

PROJECT MANAGEMENT
Project manage, coordinate and develop effective working relationships with all department heads; maintain budgets, schedules, and procedural controls in the facilities planning and office administration.

STANDARDS/ SUSTAINABILITY
Set and maintain standards on furniture, space planning, system components and contracts for the assigned region with high
compliance in the Corporate workplace standards and environmental sustainability. Oversee EH&S and Safety programs or support EH&S to ensure safe facilities and working conditions (Disaster Recovery Planning, OSHA, Fire, Security, Emergency Response).

BUDGET/ COST CONTROL
Prepare and submit an annual budget to senior management; and control, monitor and report results on a regular basis; ensure smooth operations in a cost-effective manner.

EMPLOYEE ENGAGEMENT
Perform a critical role in the employee engagement committee to drive espirit de corps of the office through creative planning and strong drive in action and execution.

EXPERIENCE
-5 - 7 years management experience
-10 years working experience in related office administration and properties management in sizable international companies

TECHNICAL EXPERTISE
-Project management of capital projects
-Excellent communication skills, listening skills, and interpersonal skills
-Strong leadership and organization skills
-Innovative thinking and strong execution
-Independently identify and initiate continuous process improvements in facilities and office administration

EDUCATION
-Bachelor Degree

- Attractive
- Good benefit package
- Shuttle bus is provided from many directions

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