Administrative Management Assistant

U.S. Mission Vietnam: U.S. Embassy in Hanoi
Announcement Number: Hanoi - 2018 –61(T)
Position Title: Administrative Management Assistant
Opening Period: December 12 through December 26, 2018
Series/Grade: FSN-105-7
Salary: US$10,574.00

Who May Apply: For USEFM - FS is FP-7; US$43,031.00(Starting Salary). Actual FS salary determined by Washington D.C.

Open-to: All interested Applications/All Sources

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Hanoi is seeking an eligible and qualified applicant for the position of Administrative Management Assistant in its Defense POW/MIA Accounting Agency (DPAA).

The work schedule for this position is:
• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: Yes.

Duties: Incumbent of this position will take the lead role in the management of DPAA administrative programs in support of joint US/Vietnam recovery and investigation operations in Vietnam. The incumbent will focus on three main areas of responsibility:
1) Visa Program Management: The incumbent will coordinate and process visa requests for DPAA personnel and teams annually.
2) Flight Management: The incumbent will coordinate and process of over flight and landing authorizations for US Military Aircraft in support of DPAA operations.
3) Administrative management and planning: The incumbent will develop travel budget formulations, plan and arrange hotel, commercial flight ticketing and transportation requirements for DPAA personnel throughout Vietnam. The incumbent will also supervise a team of five local employees.

Qualifications and Evaluations
Education: College or University studied is required.

Requirements:
EXPERIENCE: At least two years of administrative or office management work is required.

JOB KNOWLEDGE: Must have:
• Standard knowledge of the workings of our Vietnamese counterparts, the Vietnamese Office for Seeking Missing Persons (VNOSMP) and its composition of Vietnamese government specialist from the Ministry of Foreign Affairs, Ministry of National Defense and Ministry of Public.
• Detailed knowledge of the aircraft over flight and landing clearance procedures for Vietnam, both commercial aircraft procedures as well as military aircraft procedures.
• Sound knowledge of International Civil Aviation Organization flight routes for the Pacific, Australasia region.

Evaluations:
LANGUAGE:
Level 4 (fluent) Speaking/Reading/Writing English is required. (This will be tested.)
Level 4 (fluent) Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Ability to adapt to constantly changing work parameters, anticipating new requirements. Ability to work under pressure with quick results and responses to all administrative issues as they arise. Must be able to work independently without direct supervision. Must possess a high level of resourcefulness and initiative when dealing with all contacts at various Vietnamese Government including defense offices. Computer skills as Word, windows, Power Point and Excel are also required.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hanoi may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. Applicants must submit a Universal Application for Employment (DS-174) which is available on Embassy’s Web Site.

To apply for this position, applicants should electronically (or otherwise) submit the documents listed below

Required Documents: Please provide the required documentation listed below with your application:
• DS-174
• Copy of Orders/Assignment Notification (or equivalent if you are EFM)
• Residency and/or Work Permit (If you are not Vietnamese Citizen)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Hanoi.

- Attractive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp