Administrative Management Assistant - All Interested Applicants

* HOW TO APPLY:
To apply for this position, visit the Mission internet site at https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/ then click the “Apply Now” button. For more information on how to apply, please review the guidance on the Embassy web site.

Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package.

All candidates must be able to obtain and hold a Local security or Public trust clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Duties:
Under the daily supervision and overall guidance of the Senior Commercial Officer (SCO), incumbent of this position will oversee and coordinate all budget and administrative functions, providing management guidance and operational support for FCS Hanoi office. This includes all budget planning and submissions, FCS programmatic service fees collection (such as Goldkey Matchmaking Service, Single Company Promotion, International Company Profiles) from external clients, sub-cashier responsibilities, personnel actions, logistics, procurement, office supplies, housing leases, payroll, travel, renovations, inventory, time/attendance, supervision of office drivers, commercial clerk, interns, and overall coordination with U.S. Embassy administrative and services offices. The incumbent will also serve as System Administrator and has responsibilities for the operation of Local Area Network (LAN) computer system site for U.S. Commercial Services (USCS) in HANOI. S/he will be responsible for a full range of executive support duties for the SCO and Deputy, the planning and oversight of the implementation of operational services for all components of the FCS Hanoi office and coordination with FCS HCMC administrative and operational support activities.

* EXPERIENCE: At least three years of experience in administrative work, with a minimum of two years of experience in a business or diplomatic mission with an emphasis on budgeting, office management, or administrative skills is required. Additional one year of supervisory experience or working in leadership roles is required.

* JOB KNOWLEDGE:
- Must have: Proper writing formats, standard business office operating procedures, international telecommunications administration user regulations, accounting skills, network and client PC skill, software packages, including Excel and accounting software.

- Education Requirements: An University degree in Accounting, Economics, Administration, Business, or International Relations is required.

* Evaluations:
LANGUAGE:
Level 4 (Fluent) Speaking/Reading/Writing English is required. (This will be tested.)
Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.

* SKILLS AND ABILITIES:
- Must have/be able to:
+ Outstanding communication skills in both English and Vietnamese, as well as tact and discretion, are essential.
+ Possess speed and accuracy to meet the volume. Word-processing and spreadsheet skills, computer proficiency, ability to train staff on administrative skills and Local Area network computer system.

* EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

* Qualifications: All applicants under consideration will be required to pass medical and security certifications.

- Competitive salary according to personal experience and ability
- Insurance for employees
- Dynamic environment

Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp