Administrative Executive

We are looking for a responsible Administrative Executive to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Perform reception duty, answering and directing phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Manage the office to make sure it is a healthy, safe, positive workspace
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with other executives to handle requests and queries from senior managers
• Support projects and service delivery

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Tech-savvy and Proficient in MS Office & Online application (Asana, Google Suite…)
• Experienced with international travel booking
• Excellent time management skills and the ability to prioritize work
• Attention to details and problem-solving skills
• Excellent written and verbal communication skills in English and Vietnamese
• Strong organizational skills with the ability to multi-task
• Mature and trustworthy
• Standard knowledge in accounting/budgeting
• Willing to do and learn
• Strong ability to work independently

- 5 working days per week
- Social, Health and Unemployed Insurance are based on 100% Gross salary
- Loyalty reward offering the oversea travel

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