Administrative Assistant

Specialized Bicycle Components, headquartered in California, is one of the leading cycling brands in the world, and a top choice for both weekend riders and professional racers. Our office in Long Thanh, Dong Nai is a modern research and development center. The staff is a small, multi-cultural team of engineers working to create the best bicycles on the planet!
We are seeking an Administrative Assistant to support the team with many “non-engineering” tasks. As our Assistant, you will have a wide range of responsibilities which help keep the office running and the team happy. You do not need technical experience for this role, but you must have a “can-do” attitude and ability to learn quickly. Most of all, we need someone who will HAVE FUN improving our office environment and inspiring the team to do our best work!

ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounting
• Write Purchase Orders and maintain supplier data
• Manage petty cash and help with expenses and tax reporting following Accounting manager directions

Facilities and Network
• Coordinate with suppliers and contractors on facility upgrades, upkeep, and emergency repairs
• Manage office security system
• Be available to support outside IT staff to troubleshoot network problems

Logistics
• Help with incoming and outgoing shipments of samples and equipment, including domestic and international; ensure proper customs documentation is used
• Manage company visitor schedules, hotels and transportation; keep office calendar updated

General Support
• Manage storage of samples and equipment in the office
• Restock office supplies
• Restock snacks and drinks in the office
• Maintain copies of important documents (timelines, 2D drawings, etc.) so they are easily available and up-to-date
• Help team leader perform small projects to improve workplace organization, work flow efficiency, and communication
• Help organize holiday and team building events for Specialized staff and partners

Basic Qualifications
• Fluent written & spoken Vietnamese
• Very good written & spoken English
o Minimum 1 year experience in a work or school environment where English is spoken daily
• Comfortable using MS Office especially Outlook and Excel
• Strong desire to work in a multi-cultural team environment
• Able to live full-time in Vietnam

Preferred Qualifications (not required)
• Able to speak and/or write Mandarin Chinese
• Experience with international shipping documentation and customs clearance process
• IT experience, especially setting up network equipment (wifi, network switch, etc.)
• Experience in an engineering or manufacturing environment; basic understanding of 2D drawings and quality control
• Experience in Human Resources and/or Accounting
• LLC financial reporting experience
• Tax declaration, company registration experience
• Passion for cycling or outdoor sports

BENEFITS
• Employee bicycle fleet – free to borrow
• Transportation between HCM (District 2) and office in Long Thanh until the office moves to the new location
• Competitive salary, bonus, cell phone subsidy
• Two days off per week, paid annual leave and sick days, English training
• SI, HI, UI, group insurance

LOCATION
• Long Thanh Industrial park until end of 2019.
• End of 2019, relocate to new office space in Ho Chi Minh City - D2, D9, Thu Duc area (exact location to be defined)

- SI, HI, UI, group insurance, travel overseas
- Cell phone subsidy
- Competitive salary and bonus ...

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