Administrative Assistant / Human Resources

EMPLOYMENT TYPE
Full-Time

REPORTS TO:
CHIEF OF PARTY

POSITION CLASSIFICATION:
Not Applicable (CCN and TCN assignments)

ASSIGNMENT TYPE: COOPERATING COUNTRY NATIONAL (CCN)
LOCATION: BIÊN HÒA, VIETNAM

SUMMARY
Primary responsibility is to fulfill the administrative, human resources and project coordination needs of project team. This position requires the ability to communicate effectively by phone and email, coordinating with internal team members and external customers.

ROLE AND RESPONSIBILITIES
- Serve as a liaison between project participants, project managers and other members of the project team by ensuring timely communication and monitoring of deadlines, sharing of resources and providing proactive support where possible.
- Organize meetings, special events, and travel arrangements.
- Assist with project document management including set up, organization, logging databases, maintenance, storage and closure.
- Compose and process routine correspondence.
- Record time details, document billable expenses, and process expense reports to facilitate billing and other accounting procedures.
- Assist with monthly billing duties including proofreading and editing billing narratives and producing final invoices sent to client.
- Manage production of deliverables, printing and binding documents, and preparing presentations and reports, including internal team communications.
- Type, assemble, organize, format, and edit/proof the team's work products (examples: report, letter, presentation).
- Assist with day to day operations of the HR functions and duties.
- Deal with employee requests regarding human resources issues, rules, and regulations
- Perform photocopying, faxing, and preparation of materials mail.
- Coordinate communication with candidates and assist with scheduling interviews.
- Conduct initial orientation to newly hired employees.
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
- Perform receptionist duties for the project by answering phones and taking messages.

QUALIFICATIONS AND EDUCATION REQUIREMENTS
- High School diploma or equivalent.
- A minimum of twenty (20) years of office administration experience.
- Proficient in Microsoft Office Applications including Word, Outlook, Excel, and PowerPoint.
- Strong communication skills in both English and Vietnamese (oral and written).

PREFERRED SKILLS / QUALIFICATIONS
- Experience with USAID-funded projects.

ADDITIONAL NOTES
Deadline for submission of all application materials (CV and Cover Letter in English only) is July 11, 2019 by 5 pm Vietnam time. The application and accompanying material must be in English otherwise it will not be considered. Salary is commensurate to experience.

MUST ADD JOB TITLE TO SUBJECT LINE OF EMAIL OR APPLICATION WILL NOT BE CONSIDERED.

- Attractive salary
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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