Administrative Assistant Cum IT Administrator

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:
• Manage contractor & maintain contact lists. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports (expenses report & so on)
• Develop control of documentation and maintain a filing system
• Order office supplies, IT equipment, prepare and monitor invoices
• Book travel arrangements, conference calls, rooms, taxis, couriers, hotels etc.
• Submit and reconcile expense reports
• Provide general support to visitors, expats
• Handle multiple projects as assigned by managers
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel /golf arrangements for senior managers
• Cover the reception desk when required, greet and assist visitors to the office
• Coordinate repairs to office equipment
• Being IT administrator, assure IT security, take care of equipment supply, PC maintenance for employee work & operation
• Answer and direct phone calls, perform as receptionist, organize and schedule meetings and appointments

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills in English. Ability in Japanese shall be a plus
• Proficient in MS Office
• At least 1 years of experience in a related area
• University or college degree, knowledge in IT is preferred

- Competitive salary and bonus
- Professional and active working environment
- Social insurance, health insurance, unemployment insurance according to Labor Laws

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