Administration Support Officer At Ais - Immediate Start

Main Purpose
• Work at Photocopy Room
• To provide a profession reprographics service to all AIS Staff.
• To ensure that all staff follow the correct administrative and IT procedure.
• To ensure that the machinery and ancillary support services remain fully operational at all times.
Key Tasks and Functions
• To complete all staff job requests (by form and/or email) in a timely manner as laid out in the Copy Room Procedure.
• Report all technical faults to suppliers and appropriate Administration staff to ensure that repairs/replacement machines are organised.
• Ensure that paper stock levels are maintained for all machines.
• To return staff job request to the appropriate place at the appropriate time e.g. staff pigeon holes.
• To maintain an accurate set of records/receipts of all job requests and return to Finance for processing.
• To work with the IT technician in retrieving all ‘staff usage records’ from machines each month and pass on to FinanceIT for processing
• To update the published reprographic costs regularly to the IT Manager for communication to all staff.
• To secure and lock the reprographics room outside of scheduled opening hours
• To cover other IT Team duties as allocated from time to time by the IT Manager.

Essential Skills:
· Bilingual in Vietnamese and English
· At least one year experience in administration support
· Qualification: Diploma in Information Technology
· To work co-operatively with the teaching staff and assist them as directed
· Must be organised
· Great with people
· Other tasks when required

- Outing
- personal medical insurance

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