Administration Staff

SCOPE OF WORK:

Responsible for assigned administration activities effectively and efficiently and be compliant to company policies

RESPONSIBILITY:

Administrator:
• Responsible for receiving and replying/ sending incoming/outgoing calls, email, letters, fax from customers, dealers, Grundfos companies, others, etc. in a polite way as the face of GPV company and transfer to the appropriate phone/departments; responsible making a report on what happening related
• Interpreter/ Translation as per request
• Follow up and update annual leave and working hours of all employees in the company.
• Set up and maintain filing of documents, contracts relating to the office and the Company's Assets/ Company’s Docs, etc.
• Manage monthly office expenses and work with the vendors for all relevant to Admin
• Support and organize the internal company events/ activities such as team building programs.
• Be responsible for logistics such as accommodation, travel, etc. for visitors and employees.
• Follow up and make sure all divisions have follow with Admin procedures.

Support Purchasing Officer
• Research potential vendors; Compare and evaluate offers from suppliers
• Track orders and ensure timely delivery. Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment
• Review quality of purchased products
• Create Vendor and PO (SAP system)
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
Support other departments:
• Support other departments as per company secretary
• Perform other tasks as required from time to time

Education:
• College or University Graduated

Ability & Skills:
• Good communication and negotiation skills in Vietnamese and English
• PC-literacy: Advanced user of Microsoft Word, PowerPoint and Excel and internet
• Grundfos competencies including accountability, customer centricity and collaboration.
• Team work
• Capability to organise events and activities
• Multi-tasking with good ability to prioritise tasks, able to manage own working time effectively; able to plan and organise a process from start to finish and deadlines

If you are interested in career at Grundfos Vietnam, we invite you to submit cover letter and curriculum vitae with your photo in English to Grundfos Vietnam by 31 December 2018.

Applications will be treated in confidence. Only short-listed candidates will be contacted and CVs will not be returned.

- 13th month salary
- Premium Healthcare Plan for you and family
- Training Opportunity

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