Administration Officer

Báo cáo/Reports to: OCC Manager, Manager Crew Planing.
Trưởng bộ phận Điều hành bay/Xếp lịch bay
*Tóm tắt vị trí
Job summary
Include 1-3 sentences outlining primary purpose – why does the role exist?
• To support all administration works such as: filling up daily Voyage & Duty hour Report, overtime of Flight Crew, Cabin crew are up to date accurate, timely and comply with the requirements of the company operations.
• To support to ensure the monthly fight hours of Cabin Crew are accurate and timely
• To support the paper work such as timesheet for OCC staff, expense claim for all contracts accurate and timely.
• Back up when other administrator take annual leave to make sure all paper works such as filling sick leave, vacation, monthly roster, final clearance form, … of Flight Crew are up to date.
• To ensure long term & short term or ad hoc ’s schedule get slot & schedule approval by airport authorities and Civil Aviations.
• To ensure published schedules are up to date accurate and promptly.
• Comply with safety in the workplace, comply with Corporate Occupational Health.

*Trách nhiệm và nhiệm vụ
Responsibilities and accountabilities
For what decisions is this role responsible?
For what budget, revenue or other financial measures is this role responsible, either directly or indirectly? • Ensure all functions of OCC administration works always up to date.
• Ensures all functions of administration works such as booking tickets, hotels for aircrew, and all block hours always up to date meet the operational requirements and OM.
• Ensure all payment forms to partner are exactly, in time.
• Ensure paper works, decision of flight crew for ferry aircraft, check C, test flight…. are always quickly, timely.

*Quan hệ trong công việc
Business relationship
With whom does this role interact? List the titles and departments/ organisations.
- Internal: Manager Crew Planning, Manager Short-Term Planning, Flight Operations Team, Customer Services Team, Training team, Finance team
- External: CAAV, Airport and other department relating to the business requirement

*Phẩm chất cá nhân
Personal Specifications
• No criminal record..

1. Education level:
• Graduated from college or university .
• English: Toeic 450
2. Specific requirements:
• Highly motivated, driven by goals, strong team participant, customer focussed.
• Excellent time management skills and verbal and written communication skills in English.
• Especially good at & experienced in writing different official letters to the authority.
• Computer skill: Microsoft office (word, excel, PowerPoint, Vision etc…)

Quyền hạn
(chỉ áp dụng cho các vị trí post holder)

*Authority
(applied to positions of post hoders only)
- Ra quyết định / Decision Making
• Được quyết định các vấn đề đã được ủy quyền cụ thể bằng văn bản
Extends to all functions and activities as delegated in writing.
Tài chính / Financial
• Được quyết định các vấn đề về tài chính đã được ủy quyền bằng văn bản
Extends to those amounts defined in writing as allocated under the appropriate cost centre/budget.
Giao tiếp / Communication
• Giao tiếp và truyền đạt thông tin trong phạm vi công việc được phân công và theo qui định của Công ty
Extends to all written and verbal communication as they relate to areas of responsibility and as company regulations

- Bảo hiểm Bảo Việt

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