Administration Officer (1 Year contract)

*Working Location: Ha Noi, Viet Nam

(I) Description:
This position is responsible for administrative activities to ensure administration functions are carried out efficiently.
The job roles are:
- Responsible for overall correspondence of the Company
- Internal communication: ensure effective internal communication
- In charge of business travel logistic for all employees
- Perform general administrative works including but not limited to secretarial tasks, Work Permit and Residence Card for expat coming to work at Hanoi office and the Power Plant, translation and administration duties and any other matters

(II) Key Responsibilities:
- Manage all incoming and outgoing correspondence of the company including translating to and from English as required; registering to master filing, numbering all letters, uploading letters to the system, keeping record of the hard copies and circulating letters to relevant recipients;
- Domestic and international traveling arrangement (flight, hotel reservation, visa arrangement) to ensure cost-effective and efficiency
Oversees all office administrative tasks:
- Maintain and replenish inventory.
- Handles purchasing for office equipment.
- Maintains office equipment.
- Handles clerical and secretarial functions and provides translation/interpretation services
- Plan and implement office systems, layout, and equipment procurement
- SAP role: SAP’s PR creator and Goods/Services Receiver
- Verify receipt of supply.
- Handles visas, work permits and residence cards for expats including coordinate with expats to prepare relevant forms and papers; follow with the deadline of application and validity of the permits, contact with State Authority regarding procedures; follow with service provider regarding application process and problems during application.
- Assist and Coordinates with HR materials / Supplies needed for new hires

(III) Job Knowledge, Skills, Experience:
- Minimum a diploma or equivalent.
- At least three years of related working experience is preferred.
- Experience in purchasing, administration.
- Mature person who is discreet, pleasant, loyalty, support minded, energetic and enthusiastic
- Strong written and oral communication skills in both English and Vietnamese.
- Good team player with the ability to work under pressure and meet deadlines.
- Able to handle independently on multi-tasks with minimum supervision.
- Meticulous and excellent organizing skills with an eye for detail.
- Proficient in MS Office.

(V) To Apply:
- If you are interested in this opportunity please click on "Apply Now" button to send your application written in English with detailed information about your working experience, career objective, education background, certificates, professional & soft skills, and expectations.
- If you have any difficulties in applying in our job posting, you can find out more information at our Vietnamese website: http://aesvcmmongduongpower.com.vn/

* APPLICATIONS SHOULD HAVE SUBJECT INDICATING THE JOB YOU APPLY FOR
- Only short-listed candidates will be contacted for an interview.

** NOTE: We do not collect applications from broker individuals/organizations who get benefits from applicants. The violence found later will result in termination of employment and brought to the court.

- Competitive Salary Package and annual bonus
- Medical Insurance
- Travel opportunities

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