Administration Intern

1. Manage and do daily routine receptionist task

• Welcome guests to the company, record information, serve drink and lead them to the meeting room, waiting area and contact related people or give them a tour around the office.
• Pick up the phone, transfer to relevant people, or write down the messages.
• Send and receive emails and deliver to relevant people; Manage daily mail services (work with teams, providers)
• Arrange all kinds of transportation/trips for guests and staff (taxi, rented car, flights, trains, cruise...)
• Make copies, send faxes, scan, print, work with notarization

2. Support administration works

• Make sure all forms of HR and Administration department available for staff and candidates.
• Supervise and ensure the normal operation of the office (manage office equipment, drinking water, stationery, medicine…)
• Inform quantity of meals to supplier/ make sure the quality of meals
• Support Admin team to manage administration task when required
• Support translation and interpretation as required
• Support the work with suppliers and purchasing work.
• Support preparing logistic for meeting rooms/ events

3. Support recruitment & training activity

• Prepare logistics for newbie comer
• Prepare logistic for training classes
• Support contacting candidate to interviews or test

• Students are studying Administration, Economics, Hospitality, English, etc. are preferable
• Caring, hard-working, open, responsible
• Supportive, responsive, friendly
• Have the ability to work under pressure, pro-active...
• Willingness to work in morning shift, at least 30 hours/week (7.00 AM - 1:00 PM)

• Attractive internship allowance
• Join internal & external training class with HR&Admin Department
• Join team building, company trip with Admin team & Company
• Have opportunities working in an international company, can improve English & communication skills
• Free meal 
• Free parking
• Have chances to apply in many official positions after the internship