Administration Assistant (8 Months)

THE ROLE

The Administration Assistant is responsible for providing administrative assistance to members of the Office of the President. The Administration Assistant keeps records of internal submissions and correspondence of the Office of the President to ensure documents are well managed and addressed in a timely and appropriate manner. The Administration Assistant keeps records and maintain copies of stamped documents; works in conjunction with Senior Executive Assistant to arrange travel bookings for Office of the President including Board members, RMIT Melbourne staff, and other relevant visitors. The Administration Assistant assists President’s Office team in major functions and events including bookings of facilities, equipment and support for other activities of Office of the President as required. The Administration Assistant contributes to effective team behaviour as per RMIT Vietnam values.

KEY RESPONSIBILITIES

Act as a receptionist of Office of the President; meet and greet visitors in a friendly and professional manner and guide them to their desired destinations.
Register internal submissions to the President and the Vice President Academic for approval, incoming correspondence, and outgoing correspondence of the President’s Office; ensure approved papers/ documents are returned properly to relating departments/ people.
Maintain a register of stamped documents for both RMIT International University Vietnam – Saigon South Campus and RMIT Vietnam Holdings P/L; assist Senior Executive Assistant prepare a summary report of sealed documents to each Board meeting.
Arrange bookings of flight tickets, accommodations and transportation for Office of the President, Board members and visitors as required, in conjunction with the Senior Executive Assistant to the President.
Work with the President’s Office team to support the production of papers of Management Board and Director Board
Assist the President’s Office team to prepare facilities of meetings and major events.
Process payment of invoices and reimbursements of the President’s Office.
Maintain office supplies for the President’s Office.
Assist Senior Executive Assistant to manage and improve filing system of the Office of the President.
Assist members of the Office of the President with other executive secretarial and administrative duties as required.

KEY SELECTION CRITERIA

Relevant bachelor degree
Well developed interpersonal skills and cross-cultural communication.
Attention to detail, accuracy, and security when managing information.
Skilled in the use of photocopy machines and other office equipment would be a distinct advantage.
Demonstrated experience in using computer software such as Microsoft Word, Excel, Powerpoint
Demonstrated ability to work with extremely confidential information.
Ability to work independently and as part of a team

BENEFITS

Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
Attractive salary package with base salary starting from VND 14,500,000 VND gross per month
13th month Tet bonus
Private premium medical insurance
20 days annual leave, 10 days sick leave per annum
Education fee support for staff dependents after a qualifying period

ENGLISH PROFICIENCY REQUIREMENTS

If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard at a BULATS Intermediate level (BULATS score 60), equivalent to IELTS (General) 5.5. RMIT Vietnam will require you to complete a BULATS test to assess your level of English before an offer of employment can be made.

HOW TO APPLY

Click on the ‘Apply Now’ in the link below. Applications close on 6 January 2019
https://careers.pageuppeople.com/469/vn/en/job/572574/administration-assistant-8-months

- Premium healthcare plan for you
- 20 days full paid leave a year
- Multi-culture and professional working environment

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