Administration and Staffing Services

Position Administration and Staffing Services
Team Operations
Status Full time with flexible hours when need arises
Location Ha Noi
Last updated September 2019
Address 879 Hong Ha, Hoan Kiem, Ha Noi

Job Purpose
To ensure Blue Dragon has exceptional staffing services to support great people.

Job Context
Blue Dragon Children’s Foundation is a grassroots charity serving children in crisis throughout Vietnam. We believe that every child deserves the best care we can offer. Blue Dragon kids are street kids, children with disabilities, and children who have been trafficked. We rescue kids from danger and slavery, reunite them with their families when we can, and provide all the services needed for recovery and growth.
Blue Dragon is a child-safe organization, committed to the protection and exceptional care of children. We require all staff and volunteers to agree to and abide by our Child Protection Code of Conduct.
We offer equal employment opportunities to all qualified persons without discrimination or harassment. We will make any necessary job accommodation for persons with disabilities or special needs.

Key Objectives
● Uphold Blue Dragon’s mission and values
● Implement Blue Dragon’s People Development Policy and associated plans and documents
● Fulfill administrative functions related to employment
● Work with the CEO and senior leaders to develop a positive organisational culture and supportive policies in line with our mission and Vietnamese law

Main responsibilities
The primary responsibility of Administration and Staffing Services is to implement Blue Dragon’s People Development Policies and Staff Handbook:
● Assist in implementing recruitment and administrative processes in line with policies, the Staff Handbook, and Child Protection guidelines
● Ensure the values and philosophies of Blue Dragon are considered in human resources and administrative decisions
● Actively seek opportunities to improve HR systems and documentation
● Assist in implementing environmental policy across the organisation
● Prepare documents, materials and support logistics with the Operations team
● Create friendly materials for inductions and internal communication to guide people in implementing policies and the Staff Handbook
● Provide administrative support as required including making travel arrangements, transport booking, and delivery services
● Coordinate with the Communications and Fundraising team for the production of promotional materials and items
● Other tasks as required

This position includes a range of support and administrative duties related to staff wellbeing, such as:
● Assist to coordinate the Blue Dragon leadership library
● Support staff to maximise use of their benefits
● Assist with the implementation of annual Staff Surveys, Staff Days, Staff Meetings, and occasional events
● Purchase office supplies and beverages

Support
This position reports to and is supported by the Head of Operations and CEO, and works collaboratively with all staff across the organisation.

Key selection criteria
• A friendly and helpful manner, with a servant leader mentality
• Flexibility and willingness to learn and adapt to new situations
• Passion for working in an environment with disadvantaged young people
• Highly organized, with an eye for detail
• Experience in Personal Income Tax and Social Insurance
• Excellent interpersonal and communication skills
• Strong English language skills, both written and oral
• Highly responsible, reliable and proactive
• Passionate about caring for staff and developing strong teams
• Able to work collaboratively as part of a team

Desirable
• Experience working in an international NGO
• Basic knowledge of design software: Illustrator, Photoshop

- Company 's Policy

Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp