Admin Supervisor

JOB SCOPE
Supervise Admin team to provide support services to HN office, be responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are provided in an effective and efficient manner.

RESPONSIBILITIES:
Receptionist Functions:
- Answer all incomings calls and handle caller’s inquires
- Re-direct calls as appropriate and take adequate messages when required
- Greet, assist and/or direct visitors
Administrative Functions:
- Supervise and accountable for Hanoi Admin Team
- Staff Pantry Management
- Office Leasing and Renovation Project
- Logistics for Expat
- Supplier management
- Maintain the general filling systems and file all correspondence
- Make preparation of meetings, conferences and conference telephone calls
- Logistics arrangement for employees in their trips, training, seminar, event participation
- Fixed Assets management: maintain and update office’s fixed assets list
- Petty cash: to be responsible for any cash transactions (advance, pay & receive including premium, claims) and to make monthly petty cash report
- Office expenses (car, taxi, electricity, water..), postage & telephone expenses
- Correspondence with landlord
- Assist employee to register cellphone/mobile and landline handling
- Support the logistics and organization for company's events as well as employee relation activities, ie. Staff birthday party, year-end party, outing, company trip, Top producer, long service award, ect.
- Implement the staff benefits, such as serious illness, death condolence, new born baby, children day, women's day, lunar New Year gifts to staff, lucky money, ect.
- Other duties as required

Education : University graduate or above
Certification in Administration or HR Management would be an advantage
Experience : Minimum 3 years in secretarial duties and office administration
Others :  Good command of written and spoken English
 Good management skills
 Sound computer skills – Word, Excel, PowerPoint

- 13th month salary
- Premium Health Care programme
- Professional working environment

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