Admin Supervisor

- Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expenses submitting & reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
- Assists with translation activities (both written and spoken)
- Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
- Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines. Assist with preparations of monthly and quarterly management reports.
- Tracks and files contracts and insurance certificates. Maintains follow-up system for expiration.
- Assists with client billing process, including: invoice preparation, seeking invoice approval, recalculating invoice (if client request), following up with onsite team/client for late payments.
- Schedules and coordinates meetings/special events as requested.
- Performs other duties as assigned.

- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Requires basic knowledge of financial terms and principles, accounting knowledge and skills are required.
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
- Basic skills with Microsoft Office Suite.
- College / Bachelor and a minimum of two years of related experience and/or training.

- 13th payment, performance award
- Internal and external training

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