Admin Officer

• Manage and control of warehouse for retail items, consumable items, assets at headquarter.
• Perform the stock take of warehouses and assets at headquarter.
• Office communication and equipment support including phones and PCs
• Responsible for conveyance and delivery as needed by the office
• Stationary stock and utilities management for head office
• Handling payment processes for head office related purchases
• Administrative support for documentation such as notarization and certification
• Provide support for purchasing as and when appropriate
• Maintain standards at clinics by setting up guidelines and policies, and ensuring proper implementation at all times.
• Uphold consistency of high maintenance standards by performing regular inspection of the properties and its facilities and immediately addressing any issues thereof.
• Source, recommend, and liaise with outside contractors as well as service providers as and when needed, and oversees/ inspects quality of work contracted.
• Manage contracts and reports in compliance with regulatory requirement such as waste disposal and environmental reports, and ensure timely renewals contract for all clinics
• Working with authorities on notices and alerts from Environment Inspection, Fire Protection Inspection, Ward/District Inspection, and Department of Health Inspection.
• Provide support for purchasing as and when appropriate
• Any other tasks or responsibilities as required by the Management.
• Ad-hoc tasks given by immediate Line Manager.

• High sense of responsibilities
• At least 3 years experience as an administrative officer
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, scanners and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to multi-task
• University degree; additional qualification as an Administrative assistant or Secretary will be a plus

- Competitive salary
- Insurance and other benefits in accordance Vietnamese labor code & Free Chiropractic treatment
- Professional working environment

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