Admin Executive - Purchasing

Job Purpose & Scope of the role:
An Admin Executive is responsible for managing the schedule and quality of Admin to facilitate effective operations of BO and Stores.

Key responsibilities:

1. Material purchasing management
- Supervise to purchase non-merchandising materials and equipment for both store and HQ such as plastic bag, weigh label, printing form, medical products, chemicals, seal & money bag, laptop, PC etc.
- Control the payments of all the expenses related to purchase non-merchandising material and equipment for suppliers.
- Maintain the good relationship with long-term suppliers and frequently evaluate their price, quality and after sales service.
- Look for new suppliers to expand the supplier zone, localize & secure the source of supplies.
- Receive and consider proposals of Admin store and other departments to make suitable changes for store operation.
- Cooperate with other departments for proceeding new projects.
- Propose to sign principle contract with reputable suppliers to facilitate order and payment process.
- Receive and solve any issues regarding to the quality of materials and equipment.
- Make list of materials using for new store opening, conduct the action plan to insure all materials are purchased and delivered on time.

2. Material expense and budget control
- Review, setup and manage the yearly material budget for all stores.
- Make monthly material expense report, analyze the reason for increasing or decreasing, propose countermeasure to reduce the cost.
- Building guideline & procedure for ordering, managing materials and equipment for store operation.

3. Fixed assets management
- Cooperate with Accounting Dept. to manage company’s fixed assets.
- Propose to dispose of fixed assets whose depreciation periods are over.

Job Requirements:

Qualifications & Experience:
- University degree.
- Minimum 03 years of administrative experience.

Knowledge, Skills & Behaviors:
- Good command of spoken and written English.
- Computer literate: Word, Excel, PowerPoint, Outlook and Internet.
- Strong communication skill (both verbal & written).
- Detail oriented and be able to handle multi-tasks.
- Good organizing and time-management skills.
- Good problem solving skills.

- 13th salary, KPI bonus
- Health care Insurance
- Lunch

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