Admin Executive

Business Unit: Erria Container Services
Department: HR - Admin
Job Classification: Admin executive
Report to: HR–Amin MNG

PURPOSE
- Give the best Admin service at head office and branches. Support other teams with administrative request and be sure all office facilities run well.

PRINCIPAL ACCOUNTABILITIES
Stationary, cartridge, admin document, Office facility
- Make monthly payments for expenses of Saigon office and other sites such as utilities, fixed phone and Internet, parking fee, phone card, cellphone charge, taxi, courier, drinking water, cleaner salary, office car rent, fuel, car wash and toll-fee.
- Make monthly purchase order (PO), payment request, good receipt (GR) cash advance and accrual report.
- Control postage, receive call and transfer to right person.
- Assist new comers: hand over entrance card and key door, register motorbike parking and JLT health insurance, set up email address and username.
- Order stationery, cartridge, toiletries, refreshments, fruits for office when necessary and for sites quarterly; Manage cleaner and car driver in order to ensure their good working performance and office is always clean.
- Quarterly tasks include birthday voucher, carpet cleaning, air conditioner cleaning, office rent payment.
- Annual tasks include health checkup, photocopier rent, Tet vouchers, seniority gifts …
- Book air ticket, hotel for managers and claim their business trip costs.
- Support sites in printing, ordering stamps and printers, IT related issues.
- Be responsibility for health insurance with JLT: update in/out list every month, collect claim documents, distribute insurance cards to employees.
- Support GM if required
- Other tasks assigned by HR Manager

REPORTING AND SCOPE
- The position reports to the Head of HR - Admin
- The geographical scope of the position is domestic

CRITICAL QUALIFICATIONS/SKILLS/EXPERIENCE
- University Degree
- At least 1 year working experience in similar position
- Good analytical, planning, organizing and problem solving skills
- Detailed-oriented, trustworthy
- Good knowledge of Microsoft Office Applications
- Be able to communicate both in English & Vietnamese

BENEFIT:
- Competitive salary and benefits.
- Compulsory insurance as regulated by law
- Health insurance for yourself and family member
- Birthday voucher, Mid-autumn moon cake, Tet gift
- Company trip

- Competitive salary and benefits.
- Compulsory insurance as regulated by law
- Birthday gift, Mid-autumn gift, Tet gift ...

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