Admin Executive

* Why you will enjoy working here
• A firm specialized in Demand and Supply Management in Emerging Markets: We create an impact where it's most needed
• A place to be where technologies and supply chain meet to create true business impact: We leverage technology to deliver results
• A home for professional analysts, facilitators, engineers, technologists, innovators: We are a unique blend of talents & skill set from all over the world
• A working culture based on continuous improvement, collaboration, "can do" attitude and design thinking: We grow together

* We are looking for a responsible Admin Executive to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

* Responsibilities
• Perform reception duty, answering and directing phone calls
• Update and maintain office policies and procedures
• Manage the office to make sure it is a healthy, safe, positive, efficient work space
• Take charge of office supplies and research new deals and suppliers
• Book & Arrange travel, accommodation, legal paper works and requirements needed for immigration for visitors or business trips among the team
• Submit and reconcile admin expense reports
• Deliver people-care services through team activities, team personal celebrations
• Provide general support to visitors and new comers
• Act as the point of contact for internal and external clients
• Liaise with other executives to handle requests and queries from senior managers
• Collaborate other operations team like finance accounting or traing units to deliver excellent services to external and internal customers
• Develop and sustain filing systems, office storage for operational supplies and documentations
• Support projects and service delivery

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Tech-savvy and Proficient in MS Office & Online application (Asana, Google Suite…)
• Experienced with international travel booking
• Excellent time management skills and the ability to prioritize work
• Attention to details and problem solving skills
• Excellent written and verbal communication skills in English and Vietnamese
• Strong organizational skills with the ability to multi-task
• Mature and trustworthy
• Standard knowledge in accounting/budgeting
• Willing to do and learn
• Strong ability to work independently

- A working culture based on continuous improvement, collaboration, "can do" attitude
- We are a unique blend of talents & skillset from all over the world
- In accordance to Company's Policy

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