Admin Executive

- Job title: Admin Executive
- Employment status: Full time
- Department: People
- Job Location: Hanoi
- Report to: Head of People Department
- Direct report from: Office Drivers, Cleaner

RESPONSIBILITY
1/ Reception and phone operator
- Ensure Reception area portrays the company’s quality standard and professional
- Greet and welcome visitors at reception area.
- Answer queries from customers, suppliers, referring them to contact points at which they can obtain further information.
- To carry out the day to day administration of the front office, including answering the incoming phones in a courteous and appropriate manner, divert calls as required, take messages and the distribution of post within office.
2/ Admin tasks
- To liaise with other departments regarding matters arising including Security, building services, parking, time keeping record/report, etc.
- Update staff profile (at least once/ month)
- Reconcile taxi bill, transport bills (office use), phone bills and courier bills, staff travel bills.
- Receive stationary orders from department, purchase and deliver stationary following the purchasing guidelines
- Prepare logistics for meetings, briefing and trainings
- Event support, union activities (staff birthday, wedding, funeral, monthly briefing, summer trips, team buildings, etc)
- Prepare working station for new hired employees
- Manage the uniform order and uniform supplies.
3/ Service Expat employees and company’s visitors
- Work permit arrangement
- Visa arrangement
- Work with the Aviation to apply the flight license, health certificates, and other required papers for them to work in Vietnam
4/ Manage the office drivers and office car
- Manage the office car’s schedule
- Manage the office cars insurances
- Check the car related expenses
5/ Admin purchasing
- Purchasing services related to Admin and HR (EMS, mail service, office furniture, stationary, name card, letter head, envelops, etc)
- Implementing the Purchasing procedures /forms within budget
6/ Support HR Manager
- Assignments as requested by the HRM

WHAT WE OFFER
- A competitive salary package with annual bonus
- Health Care and Personal Accident Insurance 24/24
- 16 days annual leave, 10 days sick leave
- Working Hours: Monday to Friday 8:30am to 5.30pm.
- Social club with monthly in/out of office activities
- Annual staff party and company-wide team building days
- Summer vacation within Vietnam and ASEAN countries

- Bachelor Degree in business management or Foreign language or related fields
- At least 02 year experience in Admin role
- Able to communicate and present effectively with internal & external customers in English and Vietnamese.
- Good attention to details
- Team player with proven ability to work under pressure
- Self-directed, displays initiative and can work independently to focus on results.
- Literacy in Microsoft Office

- A competitive salary package with annual bonus and paid holidays
- Health Care and Personal Accident Insurance 24/24
- Working Hours: Monday to Friday 8:30am to 5.30pm

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