Admin Executive, General Affairs

1. Manage general affairs for Headquarters:
- Supervise business trip arrangement for staffs (booking air ticket, hotels, travel insurance...)
- Supervise office equipment management, daily mail & post
- Supervise new staff preparation, working tool collection from resign staff
- Control admin duty related to Japanese expats (apply work permit/ residence card/ VISA, apartment/ car contracts…)
- Control company bus and company car

2. Set up and management customer bus for stores:
- Set up customer bus route for new store
- Make monthly report of customer quantity and bus renting cost
- Propose to improve efficiency of customer bus
- Monitor bus suppliers and solve all issues related to customer bus
- Inform to all related Departments and monitor bus routes changing/ cancellation

3. Set up and management canteen for stores:
- Set up canteen for new store
- Support to apply Certificate of food safety and hygiene for canteen
- Make monthly report of meal quantity of store and canteen material
- Do survey staffs’ comment about quality of canteen service
- Propose to improve quality of canteen
- Monitor canteen suppliers and solve all issues related to canteen

4. Set up and management taxi service for stores:
- Set up taxi service for new store
- Monitor taxi suppliers and solve all issues related to taxi
- Make monthly report of quantity of taxi usage in stores

5. Set up and management taxi service for stores:
- Set up taxi service for new store
- Monitor taxi suppliers and solve all issues related to taxi
- Make monthly report of quantity of taxi usage in stores

6. Others:
- Other tasks or responsibilities as assigned by Deputy Admin Manager

1. Qualifications & Experience
- University degree
- Minimum 03 years of administrative experience
- Experience of applying work permit/ residence card/ VISA for expats

2. Knowledge, Skills & Behaviors
- Good command of spoken and written English
- Computer literate: Word, Excel, PowerPoint, Outlook and Internet
- Strong communication skill (both verbal & written)
- Detail oriented and be able to handle multi-tasks
- Good organizing and time-management skills
- Good problem solving skills

- 13th Salary & Bonus
- Health care
- Training Course

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