Admin Clerk (Bookkeeper)

* Job Position: Administration and clerk office worker.

* Job Summary: Responsible for keeping accounts, office assets and undertaking other routine administrative duties while assisting with HR, company events and social activities. This includes the management of office utility bills, staff expenses, bookkeeping and filing plus general office tasks while corresponding with commercial services and other departments in the company. The Admin Clerk/ Bookkeeper work with HR & Admin Officer and mother accounting team to ensure that all the recording of financial transactions are made timely; The Admin Clerk/ Bookkeeper will also be available to assist visitors and the purchasing of basic office supply.

* Main Duties / Responsibilities:
• Reporting directly to the Vietnam Manager / Chief Representative and HR & Admin Officer.
• Office expenses, basic accounting and petty cash records.
• Processing office utility bills, services and invoices for payment.
• Accounting of personal expenses for expatriate staff claims.
• Manage HSBC Bank statements and payment vouchers
• Monthly update cash report and expenses cross the budget and annual budget review report.
• Statistic, manage the office assets and define their depreciation.
• General office administrative tasks (i.e. reception, telephone, local couriers / parcel express)
• Ensure daily administrative operations of the office and maintain office facilities and service related to the day-to-day operations (office maintenance, building procedure and activities)
• Management of stock and purchasing (stationery, QA report books, drinking water, etc)
• Manage and arrange weekly travel plans.
• Filing and management of clerical office files.
• Assisting with the visitors.
• Assisting to organize Rep Office events and social activities.
• Assisting with Human Resource and Banking documentation errands
• Assisting with Translation and Legalisation of documents when required.

* Key Contacts / Relationships:
• Vietnam Manager / Chief Representative.
• Vietnam Quality Control Manager.
• Rep Office Manager / Team Leader.
• Alison Hayes (UK) Ltd – Accountant.
• Alison Hayes Romania – Finance department.

* Experience / Qualification Level:
• Minimum College diploma qualified preferably Degree in Accounting
• Advanced English level required (Fluent in both English and Vietnamese).
• Accounting, Administrative or Office Clerical Experience (min 3 years).
• Representative Office or Foreign Company work history in relevant field.
• Microsoft Office tools including Outlook, Word and Excel spread sheets, tables, formulas etc.

* Personal Abilities / Skills:
• Strong Communicator and Reporter.
• Flexible, Adaptive, Quick learner.
• Honest, Trustworthy and Reliable.
• Attention to Detail to ensure work is Accurate.
• Ability to self-drive, whilst working with external contacts.
• Excellent planning and organisational skills.

- Net 14,000,000 VND
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- International, dynamic working environment

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