Admin Assistant

- Organize and manage all activities for samples library
- Well arrange and always keep swatch color/ samples organized and labelled
- Check US and UK color swatch inventory. Manage samples library in Vietnam and monitor color swatch quantities for London and New York
- Develop manage library working procedure
- Coordinate with other department to ensure all the color swatches and pantone books are given/ returned from suppliers
- Check status to ensure all the color swatches and pantone books are always available
- Support Office Manager in creating Contacts in Outlook Database
- Make shipping marks for each shipment
- Manage and keep track of samples and carcasses inventory efficiently (spreadsheet location of samples)
- Manage and check stock in Vietnam, US, UK regularly
- Manage packaging materials, office assets and stationaries
- Assist to do BOM (Build of materials) for each product
- Assist on doing shipping marks every shipment
- Assist Finance Manager on book keeping

Communication
- Report to office in Saigon
As we have our main office in the UK, we need to consider the different time zones. There is a requirement for phone/Skype meetings, discussions, updates and some emergencies can arise. Please be able to communicate sometimes during UK business hours (these times are flexible)
- Other duties as assigned

Others
- Assist with photoshoots in Saigon

Supervisor: Office Manager

1. Experience:
• 1-2 year-experience in Admin
• Have experience working with International company is a plus

2. Knowledge of:
• Administration/ Accountant
• Furniture manufacturing (especially lacquer) is a PLUS but not essential

3. Skills and Abilities:
• Excellent organizational skills, able to self-motivate
• Dynamic and enthusiastic
• Logical thinking
• Detail

- According to company's policy

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