Admin Assistant (HR / Warehouse) (08 Months)

* HR Administrative Assistant

Objective
Execute HR and administrative process according to HR Manager´s instructions to support HR plan.

General Functions
• Elaborate payroll and review payroll reports to guarantee accuracy in the data and on time payment to employees.
• Apply personnel actions for employees (position change, new hires, resignations, promotions, salary changes, bonuses, among others) to guarantee payment in a timely manner.
• Review time and attendance reports in order to verify that the information is accurate for payment purposes.
• Execute all arrangements related to the social insurance management to ensure compliance with procedures and the law.
• Execute recruitment & hiring activities (create and control new employee files, register Personal Income Tax Code & Bank Account, among others) to ensure compliance with the existing procedures.
• Update communication channels to guarantee that all employees have access to the company's information.
• Keep control of employee benefits according to the defined company policies (health insurance, phone allowance, uniforms, lunch, transportation- when applicable, among others) to ensure compliance.
• Update and control employees annual leave balances in the payroll system for decision making.
• Purchase the office supplies to guarantee the material resources for the operation
• Coordinate employee requirements (lunch, accommodation, transportation, etc.) to ensure its comply with company policies.

Internal
• All areas: to coordinate on payroll and benefits issues

External
• Social insurance: for monthly reports (salary, leave, etc.)
• IDZ: to provide periodical reports
• Bank: for salary transfer
• Tax office: to provide PIT report
• Suppliers: quotation, negotiation on price/term
• HR System suppliers: to coordinate and follow up on system needs

* Warehouse Administrative Assistant LT

Objective
Executes inventory reports and administrative activities according to established procedures to keep the operations running

General Functions
Enter data into the system to have updated information
Elaborate and updated stock cards in the warehouse in order to control inventory.
Check Decaf coffee at Hangkie warehouse to validate inventory level
Validate all warehouse expenses for budget control
Follow up natural loss in order to have the accuracy of the inventory levels
Elaborate required reports for inventory control.

Internal report
Factory: To update stockcards information
Operations: To provide inventory report
Accounting: To provide inventory and expenses report

* More detail will be discussed in the interview

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Good chance to study and develop career path stably

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