Admin and Facility Coordinator (Full-Time and Temporary)

- Ensuring client's requirement are met through quality soft service delivery.
- Maintaining Facilities Management (FM) service standard and managing all available resources in site.
- Supporting facility and utility systems in client site.
- Coordinating and supervising preventive maintenance relating to the HVAC / ACMV installation, equipment and other related operating functions, such as housekeeping, landscape maintenance, security cameras, roller shutters, dock levelers, turn-stiles, lifts, etc.
- To maintain and update documentation pertaining to all preventive maintenance schedule to the facilities.
- Preparing the site execution plan and conducting site day to day FM service based on the understanding of SOW and site FM requirements.
- Making periodic liaison with the client and end-user, implementing escalation and response time as required.
- Make sure all preventive maintenance schedules are completed in a timely and economic manner and adhere to client’s EHS policies and requirements.
- Working with EHS manager on complying with EHS, critical systems and statutory regulations.
- Preparing periodic operation reports as required.
- To ensure that all staff comply to EHS requirements
- To ensure all Service Provider’s representative have completed the safety training programs for contractors by the client.
- Leading a team by staff communication, supervision, training, appraisal and development (if required)
- Leading service satisfaction survey and supervising continued improvement activities in operation.
- Assisting in the development and execution of continuous improvement program.
- To conduct regular service provider’s performance reviews, covering work quality and customer satisfaction issues.
- Administrating, coordinating and updating the company business license and related documents.
- Promote positive relation with client and service providers
- Sound knowledge and understand client’s principles, processes, procedures and a team player
- Committed to client’s safety polices.
- Being in charge of raising PO, payment request in the system and follow up.-
- To undertake any additional duties as assigned by superiors as and when need arises.

- Bachelor's degree or above.
- Solid working experience as a service leader or Admin leader.
- Strong interpersonal skills, self-motivated, communicative, and problem-solving skills.
- High integrity character who is positive and self-confident.
- Excellence in Vietnamese and English language.
- Well-versed in Word, Excel and PowerPoint applications.
- Knowledge of contract management.
- Hands-on experience in vendor management preferred.

- Healthcare Insurance
- Career path

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