Admin & HR Assistant (8 month contract)

Assist Administration and Human Resources Manager to implement Human Resources programs and ensure smooth operation of Human resources activities and Administration system.

Key responsibilities and accountabilities:

Administration:
o Reception: Answer/transfer phone and greet clients/suppliers/visitors to the organization in a professional and friendly manner.

o Office:
- Participate in the life of the office, in meetings and information sharing activities, to work closely with other employees in order to create and maintain a healthy environment.
- Maintain the quality of the office and arranging for necessary repairs to ensure the office in good working conditions. Supervise cleaners/ cleaning services to ensure all the standard requirements are met.
- Arrange visa, work permit for employees.
- Plan & follow up budget. Prepare and monitor monthly Admin and HR expenses.

o Employee Engagement & Company Events:
- Propose & implement Happy Friday programs. Ensure high quality of logistics arrangement for engagement activities including: National Meeting; Incentive Trip; Family Day and CSR programs.

Human Resources:

o Recruitment and onboarding:
- Ensure smooth running of onboarding process according to onboarding checklist. Propose and plan change when needed.

o Learning and development:
- Develop integration plan for new members and ensure its implementation.
- Provide logistic support for training. Ensure that training documents are aligned with quality process.

o Compensation & Benefits:
- Calculate payroll. Ensure that benefits programs are well delivered to employee. Maintain its up-to-date status.
- Research and analyze benefits plans, programs, and policies. Make recommendations based on data analyses to ensure that compensation and benefits plan addresses employee’s satisfaction and competitive.
- Ensure that all legal requirements including social security, PIT and related subjects (if any) are met.

o Employee database management:
- Provide timely employment and termination formality services to incoming and outgoing employees such as employment registration/termination, personal files and social security a/c transfer and necessary documentation;
- Establish & ensure that all employee data files are updated, accurate and aligned with company quality process.

Any other tasks or duties assigned by the management.

KPI:

o Accuracy and up-to-date status of all documents and records
o Quality of compensation and benefits implementation
o Employee satisfaction rate
o Quality of logistic arrangement

Job requirement:

Competency: Result & Detail – oriented with can-do outlook. Good communication & interpersonal skill. Able to work with necessary confidentiality & diligence. Able to work on multiple projects & tasks at the same time. Ethical practice. HR Expertise.

Education:
Bachelor Degree in Business Administration, Human Resources Management or equivalent
1 year experience in Administration and Human Resources in multinational companies.
High potential fresh graduates are also welcomed.

Language: Fluent in both written & oral Vietnamese and English.

- Competitive remuneration & benefits package
- Healthcare plan for staff and family member. Attractive employee engagement programs
- Strong learning & development programs

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