Activity Fund Accountant [Urgent]

Project: USAID Green Annamites

Under the supervision of the Director of Finance and Administration (the “DFA”) and the oversight of the Activity Fund Manager, the AF Accountant will work in close collaboration with Activity Fund and Finance team members, Home Office Accountant, other project staff and partners if required.
The Accountant is primarily responsible for compliance with all finance policies and procedures related to reporting and payments under the Activity Fund.

The Accountant assures the integrity of all financial transactions in the field. He/she is primarily responsible for compliance with ECODIT accounting procedures and USAID rules and regulations on project expenditures, ensuring costs are allowable, allocable and reasonable per the Contract. He/she shall receive, review and maintain all finance-related documentation and ensure files are complete. He/she will send backup documentation to ECODIT HO on a regular basis.

The position is based in Da Nang, Vietnam and may be required travels to field locations when needed.

Frequent accounting tasks:
• Review and coordinate approval of milestones and deliverables for payment requests of grantees and sub-contractors received from relevant AF team-member-in-charge; feedback to the relevant AF team member for any necessary follow-up to ensure the adequate supporting documents of the payments.
• Review and finalize activity payment documents, ensure the supporting documents meet the standards of internal and external finance regulations for reasonability and allowability.
• Use ECODIT accounting system to prepare accounting vouchers and seek approvals of the DFA and the COP, enclosed with the bank payment order if any, before processing any transaction.
• Ensure the payments to vendors, sub-contractors, grantees, consultants and staff are arranged in a timely fashion.
• Ensure the accuracy and transparency of all financial documents, with cross-checks on procurements regulations, Activity Fund manual and any other related operations guidance and local government tax laws, before submitting for approval of the DFA and the COP.
• Maintain direct contact with HO Finance Department for any payment requests submitted to HO.
• Organize accounting and supporting documents in a well-defined structure and filing system; check and ensure the full original documents are on file before sending the scanned copies and hard copies to the ECODIT Home Office in Washington DC and as directed.
• Keep track of the advance status of employees, sub-contractor’s employees, grantees and other counterparts for activities and follow up on outstanding advances regularly to ensure timely advance clearances.
• Coordinate with the Project Accountant for Operations to consistently meet ECODIT HO Finance Department deadlines for field expense reports and data submitted, periodical wire transfer requests, cash and bank reconciliation and other deadlines as requested.

Reporting tasks:
• Coordinate with the Project Accountant for Operations to ensure the timeliness of all financial reports for internal and external use as required by the COP or the DFA, including but not limited to the following types of reports:
- All AF tracker reports when requested.
- VAT reports from the sub-contractor or grantee if applicable.
- Inventory reports from the sub-contractor or grantee if applicable.
- Other financial reports required by USAID and the local counterparts when requested.
• Support the DFA in providing the available financial data when necessary.

Other tasks:
• Support the Activity Fund Manager to administer the contract management systems of the projects to ensure proper contractual reports generated and prepared; ensure all contractual information are entered in timely fashion.
• Maintain the Activity Fund database and tracker, including records of awards issued, milestones and deliverables achieved and payments disbursed, and ensure that hard copy and electronic records are accurate, complete, up to date and in compliance with USAID regulations and ECODIT standards.
• Provide orientation for all stakeholders of the program about the financial regulations (cost norms, payment procedures, and other general financial regulations, program financial forms, etc.) when needed.
• Give prompt feedback to the supervisor about any findings or errors or risks in finance practices found during implementation of the program.
• Perform other duties as required by the DFA.

Office: ECODIT, 5th Green Plaza, Da Nang, Vietnam
Duty station: Da Nang, Vietnam
Work area: The SLCCL will be based in Danang, Vietnam
Starting date: As soon as possible
Probation period: 2 months

• Bachelor’s degree in Accounting/ Finance or other relevant.
• 4-6 years working experience in Accounting and Finance.
• Good knowledge in local tax laws
• Having experiences in VAT refund, specifically for ODA project is a preference.
• Experiences with USAID-funded project is preferable.
• Accounting System knowledge preference: QuickBooks, Sun System, Phoebus, or other accounting software.
• Proficiency in Excel and Microsoft Office products
• Good at English (Speaking, Listening, Writing & Reading)
• Works well under pressure.
• Strong project accounting background.
• Strong analytical and problem solving skills.
• Team player and have ability to work independently.
• Ability to travel to the Project Areas when needed.

HOW TO APPLY
Interested candidates should send application including:
• A cover letter
• Latest CV, and
• Three references.
By December 31st, 2018 via VietnamWorks
No phone contact please. Only shortlisted candidates will be contacted for interview.

- Salary and bonus in accordance with the company
- Insurance policy in accordance with the company
- Paid leave policy in accordance with the company

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