Accounts Payable (Temporary 6 Months)

Reports To: Country Finance Manager
Function: FINANCE
Sub Function: FINANCIAL ACCOUNTING

Purpose Statement
• AP handling and monitoring
• Payment process
• AP reports and tax reports

A. Business
This accountability area puts an emphasis on results within an individual job/department/function business unit. These include the job’s contribution to the business financial results; growing volume, share, profit, cash flow and other hard measures of success.
1. AP handling
- AP posting
- Posting salary, SI-MI-UI, VAT, PIT, CIT
- Down payment clearance
- Supplier prepayment booked and cleared
- Other issues related to AP
2. Payment process
- Weekly payment run for external parties
- Run payment for customer declaration.
- Run payment for SMU, VAT, PIT, CIT
- Run payment for salary local and expat.
3. Reports:
- Top 10 vendors' confirmation
- Monthly Top 10 review and reconciliation
- Monthly reconciliation and review the account reconciled
- Monthly GRIR accounts reconciliation and confirmation
- Quarterly brief Balance sheet and P&L reports
4. Tax and treasury
- Monthly VAT and WHT declaration
- Monthly VAT and WHT payment settlements
- Monthly PIT payment settlements
- Annually Business license Tax
- Monthly Tax payment summary report
- Quarterly CIT
5. Cash management
- 18 months rolling Funding plan
- Maximise fixed deposit by using idle cash regularly

B. People
This accountability is about contributing to the talent, leadership and personal development agenda as well as organizational productivity. Full performance in this area energizes you, your peers and direct reports. This includes enabling people and units to perform their very best in line with the company’s strategy and vision, and also development a pipeline of potential successors.
- Building relationship with: Finance department, internal Stakeholder, Business’s partner, external suppliers.
- Review work processes and system to improve efficiency and Accountability
- Ensure that own roles assigned operate under an effectiveness of control environment
- Self-development

Contextual Information
- This position is required to ensure document aligned with company procedure and policy; payment is exact (amount, supplier)
- VAS, local tax regulations and other relevant regulations such as social insurance, statistics, administration affairs

- Diploma in accounting
- Good knowledge at Financial Accounting,
- SAP system is preferred
- Maintain supportive relationship with other Finance Department and other functional Departments
- Always behave in constructive and professional manner when dealing with internal and external business contacts
- Intermediate level knowledge of modern accounting and accountancy practice and techniques, including some actual prior accounting and finance experiences (more than 2 years) either in an Accounting/Audit/Consultancy companies.

Key Skills
- Ability to communicate effectively (under guidance) with a cross-functional audience
- Capacity to adapt behaviour to cope with changing environment/processes
- Ability to propose solutions, and reasonable communication and influencing skills
- A person who works well with guidance, but is also self-motivated
- Spoken and written English must be of a high standard.

Additional Comments:
Effective working relationship with Line Manager, peers and cross-functional departments team across the organization
- Ability to work in the field with little supervision
- Self-motivated to conduct tasks assigned and reviews on-time/in full
- High level of understanding of processes and controls to identify opportunities for improvements
- Ability to negotiate and manage discussions with senior managers in order to effectively conduct task reviews

- In accordance with company policy

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