Academic Admin

Due to the expansion of the British University Vietnam, Hanoi, we are recruiting:

Job title: Academic Admin

Report to: Course Office Manager

Job Objectives:

This position is responsible for admin works of academic team, ensure the purchase requisition is accurate and smoothly, support the academic team in preparing and organising events, exam, and English classes.

Key responsibilities

Be in charge of completing payment, submitting approved purchase requisition form (PR) to Finance for managers and events of academic department
Manage process of purchasing material, equipment for classes and department. Keep update the team if anything changes in payment process announced from Finance/ Legal
Be in charge of booking services (flight, hotel, restaurant, purchase order etc) for the events/ guests visit/ managers/ faculty going on business trip.
Support Head of department in budget preparation, monthly expenditure tracking
Ensure teaching materials to file in both hard copies and soft copies are managed and stored after each semester for audit trail
Be in charge of collecting course feedbacks every semester, doing the report to managers accurately and in timeline fashion.
Support Admission team to conduct the IETLS placement test for students. This is require to work on weekend some time if needed.
Support Admission team to manage student’s profiles.
Support to prepare and organise events in Academic team, such as parent meeting, exam board, being invigilator in exams, graduation day etc.
Other tasks and responsibility as assigned.

Job Requirements:

Holder of bachelor’s degree
Fluent in English and Vietnamese
Having experience working in administration, payment or purchasing process
Good interpersonal and verbal communication skills.
Strong organisational skills.
Excellent IT skills including Microsoft Office applications such as Excel, Word
Ability to handle multiple tasks and deadlines with limited supervision
Able to work under high pressure
Good team worker

COMPETENCIES

High responsibility
Self-studying, self-development
Careful
Adaptable
Reliable
Eyes for details
Pro-active
Initiative

- Competitive salary and bonus
- 24/7 Accident and Health Insurance
- Friendly working environment

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