Nguyễn Thị Kiều Oanh

1- Try my best in small things

2- Working hard to earn much money

3- Complete many targets myself and family

1) From July 2018 Up to now:

Personal assistant to a Canadian Employer

Manage the house staff including driver, maid, cook, nanny, and service providers such as gardeners, pool cleaners, maintenance people, etc. This involves coordinating schedules, maintaining lists of items to be handled, ensuring each staff member is clear about what they are accountable to do, etc.
• Find vendors and coordinate purchasing of household and other items;
• Coordinate payment of bills and renewal of subscriptions;
• Coordinate travel arrangements & hotel reservations for domestic and overseas trips (tikets, accomodation/ hotels, tour.,ect)
• Ensure damaged items in house are repaired or replaced;
• Coordinate the collecting and completion of various paperwork for applications, registrations, personal legal matters, etc such as: opening bank accounts, school applications, overseas visa applications, renew Work permit, visa extension., ect
• Book appointments and make reminders to owers
• Maintain petty cash and record/receipts for how it was used
• Arranging & decoration parties and dinners (birthday, meeting, celebration.,)
• Other tasks as requested

2) From September 2017 July 2018: Private business

• Teaching Vietnamese language for Expat/ foreigners
• Tour guide in Ho Chi Minh City

3) From August 2015 to 30 August 2016: BIVID Co., Ltd  (specializing in Pharmaceuticals products)

Assistant to General Director (Vietnamese employer)

• Plan the appointments and schedules as well as arrangements of trips;
• Arrange and attend the meetings/ take minutes;
• Collect and give some ideas reports from head of departments;
• Greet/welcome customers;
• Translate
• Collect the reports of Staff/ Divisions;
• Record and fill all of document logically and draft emails/documents;
• Execute all of documents according to ISO and KPI system; drafting, building or correcting some Company process or regulation;
• Review/Check all of documents from divisions before submitting to General Director;
• Support and arrange in GD’s trips;

4) From Nov 2011 to July 2015: MEI Project Engineers & Construction (VN) Ltd (specializing in Construction Consulting) and Y DAO Medical Corporation (specializing in Medical Equipment) – two subsidiaries of T&C Group

Worked as an Executive Secretary cum Secretary to Chairman/ General Director/ Vice General Director (Vietnamese employer)

• Plan the appointments and schedules as well as arrangements of trips;
• Screen and response to incoming/ out-coming
• Arrange and attend the meetings and take minutes;
• Translation Task;
• Arrange BOD’s trips;
• Buy the Office Equipment/Stationery;
• Collect the reports of Staff/ Divisions that are assigned by Chairman;
• Record and fill all of document logically and draft emails/documents;
• Contact to Authorities to apply some company’s documents;
• Fill all of documents according to ISO;
• Support to another divisions: writing emails/ letters and co-ordinate with Project Management Department to carry on the project step by step;
• Review all of documents before submitting;
• Work under the assignment of BOD.

5) From May 2008 to Nov 2011: REE  M&E Joint Stock Company (specializing in M&E Service)

Worked as an Office Admin/ Document Controller/ Secretary to Senior Manager of the Project Management Department (Vietnamese Employer)

• Control, file and arrange documents under ISO logically (contract, report, schedule, program, drawings, minutes of meeting, material, equipment, transmittal;,ect;
• Check documents/ Plan to report for works;
• Make Payroll & Site cost;
• Making reports and preparing documents as requested by Manager;
• Arrange the meeting schedule/ meeting room and attend to take notes;
• Draft the documents, contract, report…
• Control / make a report the manpower of Project;
• Plan & Control the reasonable costs/Materials/ Site budget;
• Buy/Order the stationery, office equipment;
• Support engineers as requested;
• Communicate information between Divisions/ Department;
• Propose the ideas to Senior Project Manager for improving on works;
• Take care of individual benefits in the project/ team;
• Translate Technical documents/ contract/ report/ email;

6) From 2006 to 2008: Hang Xanh Import-Export Co Ltd (specializing in the furniture product trading)

Worked as an Export Staff/ Merchandiser (Vietnamese Employer)

1)  From 2002 to 2006: Bachelor of Science major in Business Administration Department (TECHNOLOGY OF UNIVERSITY)

2)  From 2002 to 2007: Bachelor of Arts major in English (SOCIETY SCIENCE AND HUMANITY UNIVERSITY)