Project Administrator

POSITION PURPOSE: To provide administrative support to project management. To maintain neat, orderly, complete legal documents and project files and to be flexible in assisting other team members as needed.

SPECIFIC DUTIES:

- Meet regularly with the Project Manager to understand the specific needs of each job and determine where assistance is needed. Assistance may be in making copies, reviewing and sending out meeting minutes, following up with subcontractors or material suppliers to ensure the proper documents are received; and other needs as required.
- Review each project’s Job Start form and become familiar with the unique aspects of the job. Understand the billing/payment cycle and assist in coordinating and distributing payment applications and lien releases, per procedure.
- Timely print and interface subcontracts, purchase orders, change orders and materialmen letters through accounting/project management schedule, ensuring accuracy. Obtain proper approvals, signatures and prepare for mailing; track for return and proper execution.
- Update subcontractor address changes in appropriate data base.
- Enter and print transmittals through standard operating procedures.
- After a project is complete, coordinate with all team members and box up all files and store all drawings from Project Manager. Coordinate storage in server.
- To do presentation for weekly meeting

Required Knowledge: Knowledge of related computer applications (Excel, Word, Power point etc.)


Skills/Abilities: Good typing skills and ability to use computer applications and telephone Attentive to detail, accurate and well organized Cooperative and willing to assist others and work in a team environment Ability to communicate in English; both verbally and in writing in a professional manner.

- 13th salary
- Social insurance, heath insurance, unemployment insurance according to the Labor Laws

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