Project Administrator
Mức lương: Thỏa thuận
Đã hết hạn nộp hồ sơ - 1308 lượt xem
Ngày cập nhật: 05/11/2019
Thông Tin Tuyển Dụng
Hình thức làm việc: Toàn thời gian
Chức vụ: Nhân viên
Ngành nghề: Hành chính/Văn phòng, Pháp luật/Pháp lý, Hoạch định/Dự án
Mô tả công việc
Project : Projects in Ho Chi Minh
Reports To : Project Director
Provides Support to Project Director / Project Manager / Construction Manager
Background : Responsible to ensure full secretarial and administration support for the whole team.
1. Overall responsibility to ensure that the needs of the Project Team are fully supported.
2. Be the Admin interface to the Project Director to ensure all his requirements are met.
3. Ensuring all office functions run smoothly i.e. document control, filing, post, archiving, holiday records, weekly movements, asset register, etc.
3. Be aware of staff movements.
4. Handling telephone calls/messages in a timely and professional manner.
5. Typing letters, faxes, reports, etc. using the agreed Master Project Documents for the Project
6. Translation of documents as required by the Project Director
7. Attend meetings with the Project Director with the client and public authorities as translator. Take minutes as required
8. Dealing with routine correspondence.
9. Arranging meetings and travel where necessary.
10. Ordering of all office sundries such as stationery, toner, paper, coffee, PPE.
11. IT - Report any issues to IT to aid speedy resolution
12. Organising Social events for the Team
13. Take minutes of meetings as required by the Project Director
14. Scan and publish correspondence and other relevant documents to the Electronic Document Management Systems (EDMS) as required by the Project Team if being implemented on the Project.
15. Convert (to PDF) and publish Minutes to the IMS using the correct protocol – Protocol to be agreed with the Project Director
16. Ensure the document control team create and maintain a Project Drawings folder ensuring the latest drawings exist in the folder. Liaison with the Consultants & Contractors will be needed for this.
18. Manage the collation of the Monthly Report and publish in PDF once complete.
19. Any Project Documents updated for general circulation are to be uploaded to the Conject System.
20. All of this must be done according to the project protocol.
21. Any other duties as requested by the Project Director.
Reports To : Project Director
Provides Support to Project Director / Project Manager / Construction Manager
Background : Responsible to ensure full secretarial and administration support for the whole team.
1. Overall responsibility to ensure that the needs of the Project Team are fully supported.
2. Be the Admin interface to the Project Director to ensure all his requirements are met.
3. Ensuring all office functions run smoothly i.e. document control, filing, post, archiving, holiday records, weekly movements, asset register, etc.
3. Be aware of staff movements.
4. Handling telephone calls/messages in a timely and professional manner.
5. Typing letters, faxes, reports, etc. using the agreed Master Project Documents for the Project
6. Translation of documents as required by the Project Director
7. Attend meetings with the Project Director with the client and public authorities as translator. Take minutes as required
8. Dealing with routine correspondence.
9. Arranging meetings and travel where necessary.
10. Ordering of all office sundries such as stationery, toner, paper, coffee, PPE.
11. IT - Report any issues to IT to aid speedy resolution
12. Organising Social events for the Team
13. Take minutes of meetings as required by the Project Director
14. Scan and publish correspondence and other relevant documents to the Electronic Document Management Systems (EDMS) as required by the Project Team if being implemented on the Project.
15. Convert (to PDF) and publish Minutes to the IMS using the correct protocol – Protocol to be agreed with the Project Director
16. Ensure the document control team create and maintain a Project Drawings folder ensuring the latest drawings exist in the folder. Liaison with the Consultants & Contractors will be needed for this.
18. Manage the collation of the Monthly Report and publish in PDF once complete.
19. Any Project Documents updated for general circulation are to be uploaded to the Conject System.
20. All of this must be done according to the project protocol.
21. Any other duties as requested by the Project Director.
Yêu cầu ứng viên
*Skills Required
• Must have accurate typing – 50+ wpm.
• Microsoft Word – advanced level.
• Excel – Intermediate level.
• Powerpoint – intermediate level.
• Outlook.
*Person Specification
• Team player.
• Proactive and self motivated.
• Excellent telephone manner.
• Able to prioritise workload effectively.
• Attention to detail.
• Adaptable/flexible.
• Must have accurate typing – 50+ wpm.
• Microsoft Word – advanced level.
• Excel – Intermediate level.
• Powerpoint – intermediate level.
• Outlook.
*Person Specification
• Team player.
• Proactive and self motivated.
• Excellent telephone manner.
• Able to prioritise workload effectively.
• Attention to detail.
• Adaptable/flexible.
Quyền lợi được hưởng
- Attractive salary
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Opportunities to be trained in the professional environment to maximize your potential
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Opportunities to be trained in the professional environment to maximize your potential
Cách thức ứng tuyển
Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp
Giới thiệu về công ty
MACE VIETNAM COMPANY LIMITED
Người liên hệ: HR Department
Người liên hệ: HR Department
ABOUT MACE Mace is an international consultancy and construction company, founded on exceptional people, a commitment to service excellence and a deep-rooted entrepreneurial spirit with employing over 6,376 people and operating across 75 countries. Mace’s core business is programme and project management, construction delivery, cost consultancy and facilities management, but ...Chi tiết
ABOUT MACE Mace is an international consultancy and construction company, founded on exceptional people, a commitment to service excellence and a deep-rooted entrepreneurial spirit with employing over 6,376 people and operating across 75 countries. Mace’s core business is programme and project management, construction delivery, cost consultancy and facilities management, but it is truly multi-disciplinary with services spanning the entire property and infrastructure lifecycle. Our values guide our behaviours as a business and should permeate in everything we do, including our relationships with our clients, our partners, our suppliers and the communities we operate in. This means that our values are integral to us as a company and to succeed in achieving our vision each and every employee at Mace needs to be a brand ambassador, which ultimately means living and breathing these values on a daily basis. Safety first - going home safe and well We strive to protect our people, our supply chain partners and the communities in which we work by nurturing a behavioural culture that lives and breathes health, safety and wellbeing. Client focus - deliver on our promise We are founded on a commitment to quality service for our clients and delivering on our promises. Every project and programme is an opportunity to innovate and find better ways of doing things - saving time, saving money and connecting people to deliver above and beyond. Create opportunity - for our people to excel We have continued to invest in training and the development of our people to enable them to be the best they can be. Our people are our most important asset, our employees have knowledge and experience, but they are about so much more than that. Mace people share a common drive to succeed, an enthusiasm for their work, and a passion for providing exceptional service to our clients and communities. Integrity - always do the right thing Integrity is the moral compass which should guide everything we do. Put simply, it is about having the courage to do the right thing for employees, clients, communities and suppliers. We want to be recognised as a responsible business, both for the way our business operates and for the services that we provide to our clients. Ẩn chi tiết
Bạn đang xem tin việc làm Project Administrator trong ngành Hành chính/Văn phòng được tuyển dụng tại Hồ Chí Minh bởi MACE VIETNAM COMPANY LIMITED. MACE VIETNAM COMPANY LIMITED đang cần tuyển 0 người nhân sự với hình thức làm việc: Toàn thời gian cố định. Yêu cầu kinh nghiệm Không yêu cầu. Website tìm việc làm timviec24h.vn cập nhật tin Project Administrator cách đây lúc 30/11/2019 00:00:00. Người tìm việc lưu ý không nên đặt tiền cọc khi xin việc . Chúng tôi luôn cố gắng đưa tin tức tuyển dụng nhanh và chính xác nhất cho bạn.
MACE VIETNAM COMPANY LIMITED
Địa chỉ:
Quy mô: 25-99 nhân viên
Việc làm tương tự
Project Administrator
Mức lương: Thỏa thuận | Hạn nộp hồ sơ: Đã hết hạn nộp hồ sơ